Position Summary
We are seeking a highly organized and detail-oriented HR Administrator & Office Manager to support day-to-day HR administration and office operations. This role ensures our HR processes run smoothly, our office environment supports productivity, and employees have the resources they need to do their best work.
The ideal candidate will have HR administrative experience, excellent organizational skills, and the ability to balance priorities across people operations and office management. This position is central to maintaining compliance, supporting employee engagement, and fostering a welcoming, efficient workplace environment.
Key Responsibilities
HR Administration
- Maintain accurate HR records, personnel files, and compliance documentation.
- Support all aspects of the employee lifecycle: onboarding, offboarding, benefits, policy updates, and compliance forms.
- Coordinate scheduling and logistics for interviews, new hire orientation, and HR programs.
- Administer HRIS updates, employee data entry, and generate HR reports as needed.
- Act as a first point of contact for employee HR inquiries, escalating to HR leadership when appropriate.
- Support employee engagement initiatives, recognition programs, and surveys.
Office Management & Operations
- Oversee day-to-day office operations, ensuring a safe, organized, and efficient workplace.
- Manage vendor relationships, office supplies, equipment, and facilities requests.
- Coordinate logistics for company events, town halls, and team meetings.
- Serve as the point person for office communications, policies, and resources.
- Support hybrid/remote work logistics including IT equipment distribution and office scheduling.
- Coordinate on-site team activities and vendor visits, including welcoming external guests, purchasing food, and helping support a professional, welcoming environment.
Administrative & Leadership Support
- Manage executive and departmental calendars, schedule meetings, and coordinate travel as needed.
- Prepare meeting agendas, notes, and track follow-up action items.
- Assist leadership with internal communications, announcements, and employee updates.
- Provide general administrative support to the HR, executive, and operations teams.
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