Why join us?
Handoff is the AI agent that runs a construction company. We help remodelers automate estimating, streamline operations, and win more work—backed by real-time cost data, intuitive design, and workflows that “speak contractor.” With over 10,000 monthly active users and $6B in annualized project volume already flowing through our platform, we’re becoming the trusted partner for the people who build our homes.
We are backed by $25M+ raised from Y Combinator, Sequoia, Initialized, and Greycroft. Our team is distributed across hubs in Austin, São Paulo, and Buenos Aires, and we are deeply focused on building intuitive, high-impact solutions that make a real difference for our users.
Executive Assistant at Handoff
We are seeking a smart, proactive, and versatile Executive Assistant to support our executive team and help drive the day-to-day operations of the company. This role requires a jack-of-all-trades - someone who can manage a wide range of responsibilities, from administrative tasks to strategic projects. As our Executive Assistant, you’ll be pivotal in helping us maintain momentum and scale our business. You’ll have a unique chance to work directly with our leadership team and gain hands-on experience in a high-growth technology environment.
What you'll do
- Administrative Support: Manage executive calendars, schedule meetings, and organize travel arrangements and company off-sites.
- Communication: Manage email correspondence, handle inquiries, and maintain social media profiles for the executive team.
- Data Analysis: Conduct basic KPI analysis in Excel, market research, and data reporting to support business decisions.
- Content Creation: Draft internal and external communications, including articles, reports, and presentations.
- Customer and Partner Engagement: Communicate with customers, partners, and stakeholders on behalf of the executive team.
- Project Management: Coordinate cross-functional projects and initiatives, ensuring timely completion and alignment with business objectives.
- Expense Management: Assist with expense reports, budgeting, and financial reconciliations.
- Event Planning: Organize company events, team-building activities, and off-sites.
- Miscellaneous Tasks: Tackle ad-hoc tasks and projects as needed to support the business and executive team.
About You
- Bachelor’s degree or equivalent experience.
- Excellent command of the English language, both written and verbal.
- Strong analytical skills and the ability to interpret and present data effectively.
- Highly organized, detail-oriented, and able to manage multiple tasks and priorities simultaneously.
- Strong interpersonal skills and the ability to communicate effectively with diverse stakeholders.
- Proficiency in Microsoft Office Suite, Google Workspace, and familiarity with project management tools.
- Self-starter attitude with a high level of initiative and the ability to work independently in a fast-paced environment.
- Demonstrated ability to think critically, solve problems, and adapt to changing circumstances.
- Experience in a technology startup or high-growth company is a plus.
Why you’ll love working with us
- Get paid in USD and take advantage of unlimited paid time off (PTO).
- Be part of a high-growth startup shaping the future of remodeling and construction.
- Work with a passionate, global team of experts from leading tech companies.
- Help build a company that values innovation, creativity, and efficiency.
If you thrive in a fast-paced, collaborative environment - we’d love to hear from you. At Handoff, you'll be part of a mission-driven team shaping the future of remodeling with AI. Apply today and help us build something extraordinary.
Please note that we will only consider applications submitted in English.
Handoff is an Equal Opportunity Employer. Handoff is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. Handoff will not tolerate discrimination or harassment based on any of these characteristics. Handoff encourages applicants of all ages. Handoff also participates in E-Verify.
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