About WELLNESS IQ, INC.
WellnessIQ was formed in 2007 to introduce a results-oriented approach to the management of employer sponsored wellness initiatives. The exponential growth of the company has identified WellnessIQ as a national leader in the wellness and benefits markets. An integrated portfolio of solutions includes a selection of nationally acclaimed wellness providers with the technology and account management needed to promote employee engagement and measurable results.
Here at WellnessIQ, we believe that our employees are our greatest asset. By taking care of this asset, we create an environment that is a healthy and happy place to support, in full support of supporting our clients in the same. Our team values the relationship with our clients and we’re here to help you.
WellnessIQ is looking for people with a passion for Wellness to join our team. Our goal is to marry this passion with a team of individuals who are also as excited as we are in supporting our client's initiatives to improve company-wide behavior change in physical and emotional health.
Position Summary:
The Wellness Event Coordinator is responsible for planning, coordinating, and executing engaging onsite and virtual events across both digital and in-person formats. This role ensures seamless event experiences by managing logistics, technology, vendors, and stakeholders before, during, and after each event. The ideal candidate is highly organized, customer-focused, and comfortable juggling multiple details in fast-paced environments.
KEY RESPONSIBILITIES:
Event Planning & CoordinationPlan and coordinate client virtual, hybrid, and onsite events from concept through executionDevelop event timelines, run-of-show documents, and task listsCoordinate schedules, speakers, presenters, and internal teams with client vendor partners and WIQ partnersVirtual Event ManagementManage virtual event platforms (e.g., Zoom, Teams, and other potential platforms)Conduct tech checks and rehearsals with speakers and attendeesMonitor live virtual events, troubleshoot issues, and ensure smooth deliveryOnsite Event ManagementCoordinate venue logistics, room setups, audiovisual needs, and cateringAct as the main point of contact during onsite eventsOversee event setup, registration, and breakdownOversee marketing efforts before and during the live onsite eventStakeholder & Customer SupportServe as a customer-facing representative for attendees, speakers, and partnersRespond to inquiries professionally and promptlyEnsure a positive, inclusive, and well-organized event experienceVendor & Partner CoordinationLiaise with vendors, venues, service providers and brokersProvide current client Wellness Strategy Managers with weekly event updates for awarenessTrack deliverables, contracts, and event-related materialsPost-Event ActivitiesDeliver post-event engagement report and wrap-up, collect employee, employer and vendor feedbackIdentify opportunities for improvement and share insights with the team
JOB REQUIREMENTS & QUALIFICATIONS:
EDUCATION & EXPEREINCE:
College Degree Preferred2+ years of Event Planning, Wellness, Customer Service, or related experience, or any combination of education, experience and training that provides knowledge and abilities to perform the job.Passion for Health and Wellbeing Experience coordinating virtual and/or onsite events (professional or volunteer) - 2+ years preferredExperience with hybrid events preferredFamiliarity with event management software preferredInsurance brokerage experience specifically in employee benefits preferred
SPECIAL SKILLS REQUIRED:
Strong organizational and time-management skillsExcellent written and verbal communication skillsComfortable using event platforms, scheduling tools, and basic AV technologyAbility to remain calm and solutions-focused under pressureComfortable working autonomously and proactively requesting support when appropriateCustomer-service mindset with strong attention to detailAbility to multitask and adapt to changing prioritiesAbility to respond professionally and accurately to requests received from a variety of clients, vendor partners and brokers
COMPUTER SKILLS:
To perform this job successfully, individuals should have knowledge of Microsoft Word, Microsoft Excel spreadsheet, Microsoft Access, Power Point design software, and Salesforce.com experience preferred.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.Ability to sit at a computer for long periods of time and use a telephone frequentlyStanding, walking, talking, hearing, sitting, reachingLifting up to 25 lbs. occasionally; lifting up to 10 lbs. regularly
WORKING CONDITIONS:
Combination of remote, onsite, and event-day workClimate controlled open office environmentAbility to travel up to 50% and work flexible hours as required by eventsAdaptable to working within the client’s operating environment
TRAVEL REQUIREMENTS:
Up to 50% travel
WORK LOCATION:
Remote - We are looking to hire ONE (1) individual located in either:Remote in Phoenix, AZRemote in Boise, IDRemote in Dallas, TX
COMPENSATION/BENEFITS:
Full-time, exemptSalary based on location, skills, and experienceBonus eligibleRemote roleCell phone stipendGenerous PTO and Holiday policy including time off to volunteer, summer Fridays, and moreAccess to our portfolio of wellness platforms with rewardsMedicalDentalVision401kCompany paid life insurance, STD, and LTD
NOTE: The information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
The pay range for this role is:65,000 - 75,000 USD per year(Remote)
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