At 4AllPromos, our goal is to provide an exceptional customer experience every day. The Customer Resolutions Specialist plays a critical role in that mission — serving as the final line of defense in restoring customer trust and ensuring satisfaction.
You are the steady hand in moments of escalation — solving problems with calm, clarity, and a solutions-first mindset. Whether you’re de-escalating a live customer call, responding to an online review, or working with a vendor to resolve a quality issue, you act quickly and decisively. Your goal isn’t just to fix the issue — it’s to rebuild confidence, advocate for fairness, and leave every customer feeling valued and heard.
Key Responsibilities
Customer-Facing Escalations
- Take over live customer escalations transferred from the Customer Care team. Listen deeply, assess the issue, and resolve it efficiently and empathetically.
- Respond with urgency and professionalism to escalated customer complaints via phone and email.
- Investigate order issues thoroughly and craft clear, thoughtful responses that prioritize both resolution and retention.
- De-escalate tense interactions with patience, ensuring customers feel heard and respected while protecting company interests.
- Advocate for fair, customer-centered solutions that uphold company values and foster long-term loyalty. Strive to be flexible and empathetic while exercising sound judgment and fiscal responsibility.
- Follow up post-resolution to ensure satisfaction and confirm that customer trust has been restored.
Social Media & Public Review Responses
- Monitor and respond to customer reviews and comments on social media, Google, and other public platforms.
- Use a professional, empathetic, and brand-consistent voice to address customer concerns and demonstrate accountability.
- Collaborate with leadership and marketing teams to ensure tone, messaging, and resolution strategies align with company values.
- Prioritize speed of response to minimize public dissatisfaction and show proactive care for customer feedback.
- Identify recurring issues or trends from online feedback and communicate insights to leadership for continuous improvement.
Vendor & Carrier Problem-Solving
- Identify and manage order delays, shipping errors, and product defects with vendors and carriers.
- Communicate clearly with vendors to assign responsibility, pursue reimbursement, and coordinate timely resolutions.
- Track and document recurring issues in vendor or carrier performance and provide actionable feedback to improve reliability and quality.
Internal Collaboration & Process Feedback
- Work cross-functionally with account management, operations, production, art, and customer service teams to resolve issues swiftly.
- Escalate systemic or high-impact cases to leadership with complete background and well-considered recommendations.
- Maintain clear and accurate documentation of all communications, resolutions, and customer feedback in CRM and ticketing systems.
- Proactively suggest workflow, communication, or policy improvements to prevent future escalations.
- To succeed and thrive in this role, you will also be expected to support additional projects and responsibilities as business needs evolve.
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