Position Title: Junior Contracts Clerk and Scanner
Location: Santa Barbara, CA
Description: Job Summary:
We are seeking a detail-oriented and organized Junior Contracts Clerk and Scanner to support our contracts administration team. This entry-level role involves handling contract documentation, scanning and digitizing records, maintaining accurate filing systems, and assisting with day-to-day administrative tasks related to contract management. The ideal candidate will have strong organizational skills, good attention to detail, and the ability to handle confidential information responsibly.
Key Responsibilities:
- Scan, digitize, and upload paper-based contracts and supporting documents to the company’s document management system.
- Assist in maintaining an organized and up-to-date electronic and physical filing system.
- Perform basic data entry tasks related to contract records, logs, and databases.
- Track incoming and outgoing contracts and ensure proper version control.
- Support the contracts team in preparing, formatting, and proofreading simple contract documents and templates.
- Ensure compliance with internal documentation procedures and confidentiality requirements.
- Respond to internal requests for contract documents and assist in retrieving records as needed.
- Perform general administrative duties such as photocopying, filing, and organizing files.
- Assist with ad-hoc tasks and projects as assigned by the Contracts Manager or legal team.
PM19
Qualifications: Qualifications & Skills:
- High school diploma or equivalent; additional qualifications in business administration or legal studies is a plus.
- Previous office or administrative experience preferred, but not required.
- Basic understanding of office filing systems and document scanning.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Strong attention to detail and high level of accuracy.
- Good organizational and time management skills.
- Ability to handle sensitive and confidential information appropriately.
- Eagerness to learn and grow in a legal or administrative environment.
Working Conditions:
- Office-based role with regular use of scanning and office equipment.
- May require periods of repetitive tasks (e.g., scanning, data entry).
- Occasional lifting of boxes or files may be required (up to 15 lbs).
Opportunities for Growth:
This is an excellent entry point into contract administration or the broader legal field, offering hands-on experience and exposure to contract processes and document management systems. Candidates who perform well may be considered for more advanced roles within the department over time.
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