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TITLE: Office Administrator
TYPE: Direct Hire
LOCATION: West Tawakoni / Quinlan, TX
POSITION OVERVIEW:
Join a growing, family-owned RV dealership as an Office Administrator, where you'll be a key part of the day-to-day operations. From handling vehicle titles to payroll and bookkeeping, this role is ideal for someone organized, detail-driven, and eager to grow into a leadership role such as Office Manager or Controller.
SCHEDULE & HOURS:
- Days: Monday – Friday
- Hours: 8:00 AM – 5:00 PM (Occasional weekends as needed)
- Expected Hours: Full-time (minimum 40 hours per week)
BENEFITS:
- Competitive salary based on experience
- 401(k) with company match
- Paid Time Off and Holidays
- Opportunities for growth and advancement
KEY RESPONSIBILITIES:
Administrative Support:
- Submit business licenses, taxes, and required dealership fees (e.g., propane, battery, VIT)
- Organize and file operational records: timecards, vehicle deals, inventory changes
- Finalize sales deals and coordinate commission payments
- Handle title processing, vehicle registrations, and payoff coordination
- Submit accurate title documentation to appropriate state agencies
- Maintain logs for keys, title statuses, warranties, and contracts
Payroll & Bookkeeping:
- Track employee hours, attendance, and PTO
- Process payroll, commissions, chargebacks, and maintain records
- Manage accounts payable: invoice coding, check runs, vendor follow-ups
- Reconcile daily deposits, cash, credit cards, and bank accounts
Reporting & Operations:
- Maintain financial tracking and monthly reconciliations
- Prepare reports on dealership KPIs and financials
- Support ownership with ad hoc reporting and office tasks
- Assist with general administrative duties across departments
QUALIFICATIONS:
- 1–2+ years of title processing experience (RV, motorcycle, or marine industries acceptable)
- 1+ year of bookkeeping experience (QuickBooks or similar software)
- Hands-on payroll processing and commission calculation experience
- Experience with DMS systems (Lightspeed DMS preferred)
- Strong attention to detail, accuracy, and organizational skills
If you"re ready to step into a dynamic office role with long-term growth potential, we'd love to hear from you!
The pay range for this role is:55,000 - 60,000 USD per year(West Tawakoni, TX)
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