About Shine
With over 20 years of experience, we are dedicated to providing support services that empower adults with disabilities to lead independent, fulfilling lives in a safe and supportive environment. Partnered with the Department of Developmental Disabilities and local Regional Centers, we ensure our clients have every opportunity to exercise their rights, build meaningful relationships, and uphold their responsibilities for the highest quality of life possible.
About the Role:
We are seeking a skilled and adaptable Executive Assistant to support our CEO in our growing organization on a Per Diem basis. This role is onsite requiring a presence in the office.
Key Responsibilities
Administrative Support:
- Manage calendars including scheduling meetings, booking travel, and coordinating with employees and vendors
- Greet visitors, manage office inventory and requests for facility maintenance
- Receive, log, and distribute incoming mail and packages, ensuring prompt notification to recipients and secure handling of all deliveries
- Draft email correspondence and communications on behalf of the CEO
- Review and edit reports and documents, ensuring proper spelling, grammar and clarity
- Take detailed notes during meetings and calls, ensuring key points and action items are captured.
- Assist with administrative and licensing tasks to ensure compliance and efficiency.
- Assist with planning and executing events.
- Support projects and process improvements to enhance efficiency and streamline workflows.
- Support vendor management and overall operations to ensure the CEO and company initiatives run smoothly.
- Perform other related duties as assigned to support the Executive leadership team.
Qualifications:
- High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or related field preferred.
- 1+ year(s) experience in administrative support or a related role.
- 1+ year(s) experience working in a startup or fast-paced environment
- 1+ year(s) experience with Google Suite
- Familiarity with project management tools is a plus
Why Join Us?
By joining our team, you'll contribute to a mission-driven organization committed to creating a safe, empowering environment for neurodivergent adults. We value inclusivity, collaboration, and continuous improvement and seek an Executive Assistant who shares our dedication to a thriving workplace and a meaningful impact on our clients" lives.
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