We are seeking a dynamic and dedicated Community Coordinator to join our Bellevue office, supporting the roughly 20 employees based in the Bellevue area, and playing a pivotal role in both office management and community engagement initiatives. This role involves approximately 70% office management responsibilities and 30% community-building efforts, making it an ideal opportunity for those passionate about blending office administration with creating an inclusive and thriving work environment.
What you will be doing
- Office Management (60%):
- Maintain the overall functionality, appearance, and cleanliness of the Minneapolis office, including common areas such as conference room and the kitchen
- Provide virtual Holiday / Sickness cover for facilities for the Minneapolis office, ensuring consistent standards.
- Manage inventory of office supplies and equipment including printers and shred boxes.
- Support office deliveries and daily mailings.
- Serve as primary contact for facilities and building management, liaise with external vendors, take lead on maintenance needs, compliance, and safety.
- Administer Kadence to manage flow of desk reservations and permanent desk assignments.
- Manage general office communications including but not limited to breakfast and lunch orders, internal surveys, etc.
- Generation of Si ID Cards for new hires and visitors, liaising with Si Security Team for programming.
- Manage content updates of Siteimprove Intranet Site for Bellevue Office (Sintra).
- Generating expense reports.
- Community & Belonging (40%):
- Coordinate and finalize visitor schedules, including communication and access preparations (badges, desk/office reservations).
- Organize and support in-office community and team-specific events, including happy hours, anniversary celebrations, global celebrations, etc.
- Coordinate office events, meetings, and conferences, handling logistics, meeting room scheduling, and setup.
- Support seamless onboarding and offboarding processes by warmly welcoming onsite new hires, aiding in onboarding, including IT/desk setup and distributing swag boxes, as well as efficiently retrieving equipment during employee terminations.
- Engage in promoting inclusive practices and helping all employees feel connected.
- Foster cross-functional collaboration to align community-building with overall company goals.
- Aid with ad-hoc HR projects when required.
What we will require of you
- Proven experience in office management, administration, or related roles.
- Passion for diversity, equity, and inclusion, with a desire to contribute to a more inclusive workplace.
- Strong organizational and multitasking skills, with an eye for detail.
- Excellent communication and interpersonal skills, with the ability to collaborate across teams.
- Self-motivated and proactive attitude, with the ability to work both independently and as part of a team.
- Committed to cultivating a workplace culture that values inclusion and community.
- This role is based out of our Bellevue office and is expected to be onsite Monday through Thursday, 8:30 AM – 2:00 PM.
What we will love about you
- Previous experience in organizing and facilitating inclusive community events.
- Proficiency in using collaboration tools such as Microsoft Teams, Slack, or similar platforms.
- Demonstrated commitment to continuous learning and staying updated on office culture best practices.
- Experience working in a fast-paced tech or SaaS environment.
- Knowledge of relevant software tools for office management and event planning.
- Creative mindset with the ability to think outside the box when developing community engagement initiatives.
- Strong analytical skills to measure the effectiveness of DEI and community programs.
- First Aid Certification.
- Please note that while preferred experience is a plus, we value candidates with a combination of skills, passion, and a willingness to learn.
In addition, we hope you will appreciate:
- Rest and relaxation: Open Paid Time Off (OPTO) program for vacation, personal illness, mental health, or to care for a family member, 11 paid holidays, and volunteer leave.
- Comprehensive benefits: National medical plan, dental, vision, paid maternity leave, paid paternity leave, HSA, Flex, employer-sponsored short-term, long-term disability, discounts to volunteer plans to meet your family needs, and more!
- Prepare for the future: 401(k) with a company match to provide a better future in your retirement years.
At Siteimprove, we typically offer salaries that fall between the minimum and midpoint of the range. The pay for the successful candidate will depend on various factors, including work location, relevant knowledge, skills, qualifications, and experience.
Siteimprove is an equal opportunity employer
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.
Siteimprove is a global corporation that has developed data practices to ensure your personally identifiable information is appropriately protected. Please note that personal information may be transferred, accessed, and stored globally as necessary for the uses and disclosures stated in accordance with our Privacy Policy at
https://siteimprove.com/en/privacy/.
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