About April Parker Foundation
The April Parker Foundation (APF) is a purpose-driven nonprofit advancing health equity, social justice, and community empowerment through culturally responsive programs, transformative partnerships, and visionary leadership. Our work is rooted in care, community trust, and a bold commitment to dismantling systemic barriers.
Position Summary
We are seeking a highly organized, discreet, and proactive Administrative Assistant to provide executive-level support to the Chief Program Officer and Chief Operating Officer. In this pivotal role, you will help manage key initiatives, facilitate cross-departmental collaboration, and ensure operational excellence behind the scenes.This is a high-visibility, hands-on position ideal for someone who thrives in fast-moving environments, demonstrates sound judgment, and brings a solutions-oriented mindset to everything they do. You'll play a critical part in driving the Foundation's strategic goals forward while supporting two of its most senior leaders.
Key Responsibilities
• Manage complex and evolving calendars for the CPO/COO, including scheduling meetings, coordinating logistics, and supporting travel planning
• Prepare briefing materials, meeting agendas, reports, and presentation decks in advance of internal and external engagements
• Take and distribute detailed meeting notes, monitor follow-up tasks, and ensure accountability for action items
• Draft and proofread correspondence, memos, and executive communications that reflect APF's tone, values, and professionalism
• Serve as a liaison between the CPO/COO and staff, board members, partners, and stakeholders, ensuring clear and timely communication
• Maintain secure filing systems for sensitive documents including contracts, grants, and operational records
• Assist with grant reporting and data compilation to support program impact tracking and funder deliverables
• Provide administrative support for board meetings, strategic planning sessions, and organization-wide evaluations
• Lead small to mid-scale projects from planning to execution, ensuring timely progress and thorough documentation
Required Qualifications
• At least 3 years of experience providing administrative or executive support, ideally to senior leadership
• Outstanding written and verbal communication skills with a sharp eye for detail
• Highly organized with strong time management and prioritization skills
• Proficient in Google Workspace, Microsoft Office, and project tools like Asana, Trello, orMonday.com
• Comfortable managing confidential information with discretion and integrity
• Self-starter with the ability to collaborate across departments and anticipate leadership needs in a dynamic environmentPreferred Skills
• Experience supporting C-level executives in a nonprofit or mission-driven setting
• Familiarity with grants administration, nonprofit program operations, or compliance tracking
• Comfort using file systems, board portals, or donor platforms (e.g., Salesforce, Network for Good)
• Bilingual in Spanish, Khmer, or another language relevant to APF's communitiesCompensation & Benefits
• Competitive salary based on experience
• QSEHRA health reimbursement (medical, dental, vision, prescriptions)
• 401(k) retirement plan with employer contribution
• Generous PTO plus 12 paid holidays, including an annual winter break (Dec 24–27)
• Paid Sick Leave, Bereavement Leave, and Paid Family Leave
Why Work at APF?
At the April Parker Foundation, you'll join a visionary team working at the intersection of equity and innovation. In this role, you'll gain access to the inner workings of nonprofit leadership and support transformative programs that impact lives across Long Beach and beyond. If you're detail-oriented, mission-aligned, and thrive behind the scenes, this is your chance to make a meaningful difference every day.
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