Job Purpose
The HR Administrator provides administrative and operational support to the Assistant HR Manager, Labor Relations & Training, and the broader Human Resources department. This role supports day-to-day HR operations across labor relations, training logistics, employee relations documentation, and general HR administration across multiple subsidiaries. Working under the direction of the Assistant HR Manager, the HR Administrator assists the HR team with scheduling, documentation, tracking, and communications tasks.
Essential Duties and Responsibilities
Essential duties and other responsibilities include, but are not limited to, the following:
Labor Relations & Employee Relations Administrative Support
- Maintain and update the employee relations tracker with information provided by the Asst. HR Manager or HRBP; monitor deadlines and flag pending action items as directed.
- Prepare, organize, and file ER case documentation, corrective action records, and investigation support materials as directed by the Asst. HRM or HRBP.
- Produce standard HR correspondence — warning letters, acknowledgment letters, meeting confirmations — from approved templates as directed and submitted for review prior to distribution.
- Track corrective action timelines, PIP follow-up schedules, and separation documentation checklists as assigned.
- Maintain grievance logs and support documentation for labor relations matters as directed by the Asst. HRM.
- Prepare agendas, materials, and meeting notes for employee and labor relations meetings as requested.
Training & Development Scheduling & Logistics Support
- Assist with scheduling training sessions including calendar invitations, room reservations, virtual meeting links, and participant communications as directed.
- Compile and maintain training attendance records and sign-in sheets; provide completion data to leadership as requested.
- Assist with LMS tasks such as sending enrollment notifications or pulling attendance reports as directed by the HRBP or Asst. HRM.
- Prepare printed or electronic training materials, participant packets, and logistics documents as requested.
- Coordinate with subsidiary administrative contacts to confirm attendance and distribute pre-work as directed.
- Maintain training calendar entries and assist with scheduling coordination for in-person and virtual sessions.
Employee Records & HRIS Support
- Assist with uploading and indexing employee documents into DynaFile and other document management systems as directed, ensuring files are organized and complete.
- Support HRIS data entry tasks such as processing address updates and other standard personnel changes as assigned.
- Help maintain personnel file organization, ensuring documents are filed accurately and in the correct location per established processes.
- Flag documentation gaps or filing discrepancies to the appropriate HR team member for resolution.
Broad HR Administrative & Department Support
- Provide administrative support to the Asst. HRM, HR Manager, and VP/HR Director as assigned, including calendar coordination, meeting preparation, and document management.
- Assist with triaging and routing HR department inbox inquiries to the appropriate HR team member; draft routine responses from established templates as directed.
- Support HR communications as directed, including drafting memos, policy reminders, and announcements from templates provided by HR leadership.
- Assist with preparation of reports, presentations, and materials for HR leadership as requested.
- Provide backup administrative coverage across HR functions during leaves, transitions, or high-volume periods as directed.
- Support special HR projects and department initiatives as assigned by HR leadership.
Subsidiary & Interdepartmental Coordination
- Route routine HR administrative inquiries from subsidiaries to the appropriate HR team member.
- Coordinate with subsidiary administrative contacts on documentation distribution and training logistics as directed.
- Support cross-departmental administrative tasks and HR initiatives as assigned.
Compensation details: 29.81-33.17
PI8dbd04c74016-37437-40719538
