Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Required Education and Experience
- Minimum three (3) years’ experience as a professional office administrative assistant, contract administrator or equivalent.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Exceptional organizational and time management skills.
- Ability to manage multiple priorities and meet deadlines in fast-paced environment.
- Ability to work with minimal supervision.
- Proficient knowledge of Viewpoint Construction Software, Microsoft Office Suite (Excel, Outlook, PowerPoint, Word, and SharePoint) and Adobe Professional, highly desired.
- Excellent phone etiquette.
- Excellent verbal and written communication skills.
Certificates, Licenses, Registrations
- A valid California Driver’s License and driving record that meets company fleet policy requirements for operating a company vehicle for business purposes, when requested.
- Must be legally authorized to work in the U. S.
Competencies
To perform this job successfully, an individual should demonstrate the following competencies:
Effective Communication
Ensures that regular, consistent, and effective communication takes place. Ensures that important information is shared with others, on a timely basis as appropriate, in their organizational unit. Proactive in keeping their manager informed, on a regular basis, about progress and problems to avoid surprises.
Collaboration
Develops, maintains, and strengthens partnerships with others inside or outside of the organization who can provide information, assistance, and support. Recognizes and appreciates the business concerns and perspectives of others. Provides valuable and needed assistance and support to others.
Initiative
Identifies what needs to be done and takes action before being asked or required. Does more than what is normally required in a situation. Seeks out others involved, in a situation, to learn their perspectives.
Thoroughness
Monitors the quality of one’s own work. Acts to verify information and checks the accuracy of own work. Develops and uses systems to organize and keep track of information or work progress. Organizes information or materials for others. Carefully reviews and checks the accuracy of information in work documents provided to management and others.
Personal Integrity
Develops and practices the highest ethical standards.
Physical Requirements
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Office - The noise level in the work environment is usually moderate.
Project Site Visits-The employee must be able to walk, stand, and traverse on uneven, rocky, soft, or slippery ground/surfaces occasionally when going to project locations. Additionally, the ability to navigate safely around obstacles, such as excavated dirt, debris, or uneven surfaces caused by construction activity is required.
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
