- Collaborate with the Director of Facilities to manage day-to-day operations of the Canton campus.
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- Manage employee timekeeping processes and ensure timely and accurate payroll submissions.
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- Manage procurement activities, including purchase requisitions, purchase orders, and purchasing documentation.
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- Review departmental budget variances and identify trends or discrepancies for management review.
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- Manage the proper coding of invoices accurately and ensure timely processing in accordance with organizational financial procedures.
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- Maintain financial records and supporting documentation for operational expenditures.
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- Budget planning and expenditure tracking.
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- Maintain comprehensive asset inventories and equipment records.
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- Coordinate asset acquisitions, transfers, disposals, and lifecycle documentation.
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- Oversee inventory management programs to ensure appropriate stock levels and accurate recordkeeping.
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- Coordinate uniform ordering, distribution, and inventory control.
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- Monitor inventory usage and recommend replenishment strategies.
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- Facilitate the coordination of office relocations, workstation assignments, and departmental moves.
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- Manage facility maintenance services including:
- Snow removal
- Parking lot sweeping
- Parking lot striping
- Sidewalk repairs
- Exit light inspections and repairs
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- Manage the documentation of contractor safety training.
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- Manage vendor scheduling and monitor completion of contracted services.
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- Maintain facility maintenance records and service documentation.
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- Coordinate water management testing and ensure compliance with applicable regulations and organizational policies.
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- Manage regulatory documentation and compliance records.
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- Manage required meter and valve testing programs.
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- Manage waste inspections and maintain related documentation.
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- Monitor compliance deadlines and ensure timely completion of required inspections, testing, and reporting.
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- Serve as a liaison with regulatory agencies, inspectors, and contractors as needed.
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- Track employee completion of required training and certifications.
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- Maintain competency records and monitor renewal requirements.
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- Generate compliance and training reports for leadership.
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- Coordinate training assignments and communicate upcoming training requirements.
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- Coordinate repair and maintenance of organizational radio equipment.
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- Maintain service records and coordinate vendor repairs.
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- Monitor both operational and capital projects.
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- Manage all purchase orders for the Facilities Division.
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- Facilitate the safeguarding of all invoices and purchase orders to a backed-up software system such as SharePoint.
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- Manage all utility bills and track expenses.
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- Facilitate the scanning and monitoring of all department monthly checks and completed forms.
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- Track service requests and ensure timely completion.
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- Support departmental operational initiatives and special projects.
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- Create temporary signage for projects, as needed.
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- Complete annual evaluations of direct reports.
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- Develop and maintain standardized procedures related to assigned responsibilities.
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- Prepare operational, financial, and compliance reports.
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- Maintain organized electronic and paper filing systems.
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- Analyze operational data and provide recommendations for process improvements.
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- Ensure documentation meets organizational and regulatory requirements.
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- Assist in developing policies, procedures, and standard operating guidelines.
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