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Manages appointment process for incoming trainees in coordination with appointment and credentialing processes in the Office of Graduate Medical Education and CHKD.
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Establish and ensure compliance with program-specific credentialing requirements like registration, licensure and visas (e.g., BCLS, PALS, simulation training) in conjunction with the Office of Graduate Medical Education and assist in the completion of the program documents for the Office of Graduate Medical Education.
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Manages all aspects of internal and external data bases including scheduling, duty hours tracking, procedure logs, GME Track, National Residency Matching Program (NPRMP) and current trainee and alumni records of the program.
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Oversees completion of requirements for the Well-Being Index and Duty Hours.
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Participates in the development of competency-based goals and objectives and curriculum documents.
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Schedules and coordinates the teaching of the didactic and clinical conferences.
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Staffs and actively participates in the Annual Program Evaluation (APE) Committee meetings, the Clinical Competency Committee, Program Self-Study process and attends the Virginia Residency Coordinators Statewide meetings. Participates and reports out to committees as required. Enters committee milestones evaluations into appropriate accreditation systems.
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Organizes annual meeting for leadership and the educational site director at each participating institution. Prepares and updates Program Letter of Agreement with all participating sites if major program change occurs at meetings.
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Assists program director in the development of program evaluations measuring trainee and faculty performance, content of educational assignments and the overall program including the APE process.
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Administers the scheduling, evaluation process through New Innovations Residency Suites and ensures evaluations are competency based and completed at the end of the education assignment or other designated due date.
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Oversees the planning and implementation of required faculty development activities, including development of tools to educate faculty on the ACGME core competencies or other accrediting bodies, and ensuring faculty include the competencies in teaching sessions.
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Tracks and documents faculty attendance at professional development activities and updates CV’s into ACGME ADS.
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Maintains educational files for all current trainees and for alumni.
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Coordinates distribution of alumni follow-up surveys and summarize the data for the PEC.
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Maintains and submits financials to the Office of Business Management
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Processes reimbursement requests and tracks leave.
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Develops and maintains trainee schedules, including annual rotation schedules, call schedules, and clinical schedules. Communicates schedules to participating institutions.
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Advises and counsels trainees concerning specialty board educational requirements and makes adjustments to schedules to ensure compliance.
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Performs other duties as assigned.
