The Membership & Family Services Coordinator acts a a liaison between the Club, members and parents. The Membership & Family Services Coordinator will be responsible for all aspects of membership, from serving as the first point of contact for membership related questions to organizing events to recruit new members. This position will also maintain records, track membership figures, and coordinate with accounting department regarding the payment of membership fees. The Membership & Family Services Coordinator will keep membership numbers up and ensure member and parent satisfaction. This position will also develop strong relationships with parents and coordinate parent engagement programs.
JOB RESPONSIBILITIES
- Ensures the front desk area is neat and presentable with current Boys & Girls Club information available for guests to view and/or take with them.
- Handles all questions, information requests, and complaints regarding membership.
- Develops and maintains all office/electronic files and systems associated with membership.
- Processes membership applications, renewals, and resignations and orients new members/parents.
- Maintains and updates membership records.
- Assists with member communication activities.
- Ensures that daily and program attendance is accurately recorded and documented in the Vision Membership Tracking system.
- Collects and accurately records data, tracks membership statistics, audits and cleans data and prepares reports.
- Maintains daily, weekly, monthly data and membership reports as needed for program support and funding requirements.
- Provides analysis of data trends in membership and enrollment.
- When responsible, completes grant and program reports in an accurate and timely fashion.
- Prepares and distributes various Club mailings including but not limited to: Club announcements, newsletter, etc.
- Develops and implements strategies to recruit new members.
- Coordinates with the accounting department to track membership revenue.
- Collects membership fees with applications and issue paid receipts.
- Ensures Club families are current with their membership fees throughout each season.
- Works with families to set up payment plans for membership fees.
- Manages the Boys & Girls Club Membership Financial Assistance Program.
- Secures all monies collected and prepare deposits daily.
- Assists in processing donations.
- Prepares membership marketing materials.
- Assists in recruiting, training and placing volunteers to support overall program operations.
- Organizes events and activities for existing and prospective members and parents..
- Coordinate programs and activities to strengthen parental engagement.
- Create, analyze, and track parent surveys and focus groups.
- Connect parents and members to additional services needed, such as mental health through Wellnest, food programs, Change Reaction, etc.
- Assist Site Director with coordination of Transportation Program and food program.
- Maintains collaborative partnerships with outside organizations such as schools, public, civic groups and social agencies within the community to coordinate services.
- Provides administrative support to the Site Director.
Compensation details: 22-24 Hourly Wage
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