About Wanta Thome
We don't drag cases out. We win them quickly.
Wanta Thome is a plaintiff-side employment law firm representing employees against discrimination, harassment, retaliation, and whistleblower violations across Minnesota and Illinois. We don't bill by the hour — we get paid when our clients get paid, which means every day a case sits is a day a wronged employee waits for justice (and a day we don't get paid). Speed Wins Cases isn't a slogan here — it's the operating principle every role is built around.
The Pre-Litigation Case Manager is the engine that drives our pre-suit cycle. If our Pre-Litigation Attorneys are the negotiators, you're the one who builds the leverage package they negotiate with — fast, complete, and ready to put pressure on the other side.
Core Function
Eliminate deadline surprises and administrative friction
SUMMARY
The Case Manager owns the administrative flow of litigation files—from document service to scheduling to deadline tracking. As the logistical anchor of the litigation pod, the Case Manager ensures that calendars are current, court documents are filed properly, and clients are informed and supported. This role requires laser-focused organization, urgency, and proactive execution to keep cases moving and the team focused.
ESSENTIAL BUSINESS OUTCOMES
Own the Filing & Service Process
Prepare and e-file court documents in compliance with jurisdictional rules. Serve pleadings and discovery timely and accurately.
Maintain Pristine Case Files
Manage digital and physical case files to ensure all records are complete, accessible, and up to date. Responsible for document formatting, bates stamping, labeling, and filing protocols.
Drive the Litigation Calendar
Track all critical dates and deadlines. Proactively notify attorneys and paralegals of upcoming events, avoiding last-minute surprises.
Schedule and Confirm with Precision
Coordinate meetings, depositions, mediations, and client appointments. Confirm with all parties and manage logistics end-to-end.
Communicate with Clients
Provide timely updates, confirm appointments, and handle routine communication touchpoints with warmth and professionalism.
Support Team Execution
Monitor task lists, intake documentation, and file movement across stages. Keep everyone informed and aligned—without waiting to be asked.
IS THIS YOU?
This isn't a receptionist or a file clerk. This is an air traffic controller for litigation. You anticipate problems before they arise. You manage chaos with calm. You love checklists, you hate missed deadlines, and you get a thrill from a perfectly managed calendar. You make everyone around you better—and you own that. You understand that administrative excellence is the foundation that enables legal success.
CORE COMPETENCIES
- Impeccable Organization: Exceptional ability to create and maintain organizational systems, particularly in client files
- Deadline Management: Mastery of calendaring systems and jurisdictional rules
- Communication Excellence: Clear, professional communication with clients and team members
- Ownership Mentality: Proactive approach to identifying and solving administrative challenges
- Process Discipline: Unwavering commitment to following established procedures
- Adaptability: Ability to manage shifting priorities while maintaining attention to detail
EDUCATION & EXPERIENCE
- High School Diploma or equivalent required
- Legal admin or case management experience preferred
- Familiarity with e-filing systems, calendaring software, and HubSpot
The pay range for this role is:23 - 26 USD per hour(MSP)
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