Safe Site Solutions LLC is a safety-focused consulting company that helps construction and industrial clients send every worker home safe at the end of the day. We design safety programs that are built for real job sites, so they work in the field and not just in a binder or policy manual.
Our experience includes data centers, commercial construction, and high-risk activities such as hot work, permitting, lifting operations, and work around energized systems. We understand how crews actually work, and we know how to line that up with corporate safety expectations. From toolbox talks and safety orientations to site inspections and incident response, we work beside your team to spot hazards early and prevent injuries before they happen.
At Safe Site Solutions LLC, we keep safety simple, clear, and consistent. We focus on plain language, solid planning, and strong supervision so that safety becomes part of how the job gets done, not something extra that slows the work down.
Whether you are starting a new project, tightening up your safety processes, or dealing with a recent incident, Safe Site Solutions LLC is your partner for safer sites, stronger crews, and better results on every project.
Our Mission
Our mission is to make every job site safer by providing clear and practical safety solutions that workers trust, leaders support, and companies can maintain over the long term.
Our Vision
Our vision is to be the safety partner that owners, general contractors, and subcontractors choose first when they want a strong safety culture, fewer incidents, and reliable performance from day one to closeout.
Position Summary
The Administrative Assistant will provide high-level administrative and operational support across multiple job sites, including active construction and data center environments. This role requires frequent travel, strong organizational skills, and the ability to work in fast-paced, high-compliance environments. The Administrative Assistant will be responsible for maintaining accurate records, supporting onboarding processes, coordinating site logistics, and ensuring all documentation aligns with company and client requirements.
Key Responsibilities
- Provide administrative support to site leadership, safety teams, and operations management
- Coordinate onboarding processes including document collection, tracking, and compliance verification (e.g., onboarding packets, certifications, timekeeping setup)
- Maintain accurate and up-to-date records for personnel, site documentation, and compliance logs
- Assist with timekeeping, payroll coordination, and timesheet tracking; ensure deadlines are met and discrepancies are addressed
- Schedule and coordinate meetings, interviews, orientations, and site communications (Microsoft Teams, email, etc.)
- Support travel coordination for personnel including lodging, transportation, and scheduling logistics
- Communicate with employees, contractors, and clients in a professional and timely manner
- Assist in preparing reports, safety documentation, and project updates for internal and client use
- Ensure all documentation is aligned with company policies and client requirements
- Perform general administrative duties including data entry, filing, document management, and email correspondence
- Provide on-site administrative support as needed, including check-in processes, badge tracking, and coordination with security
Travel Requirements
- Frequent travel is required and may include short-term or extended assignments at various project locations
- Must be willing to travel on short notice based on project needs
- May require overnight stays, extended workweeks, and weekend availability
- Reliable transportation and ability to travel independently is required
Qualifications
- Previous administrative experience required (construction, safety, or data center experience preferred)
- Strong organizational skills with attention to detail and ability to manage multiple tasks simultaneously
- Proficient in Microsoft Office (Word, Excel, Outlook) and communication platforms such as Microsoft Teams
- Ability to handle sensitive and confidential information with professionalism
- Strong communication skills (written and verbal)
- Ability to work independently and adapt to changing project demands
Compliance & Expectations
- Must comply with all company policies and client site requirements
- Subject to background check and drug screening if required by project or client
- Must adhere to all safety protocols, including PPE requirements when on active job sites
- This is a project-based role, and continued work is dependent on performance, attendance, and client satisfactio
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