Receptionist
At Mayer LLP, we believe in doing law differently — with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact.
Responsibilities
- Provide administrative support for attorneys, paralegals, legal assistants, and office manager in a busy and successful law practice
- Trial preparation assistance as needed
- Answer, screen, prioritize and place telephone calls appropriately and adept at using all features of the phone system and voicemail
- Communicate effectively and professionally with court personnel, clients, vendors, attorneys, paralegals
- Promptly and accurately calendar depositions in conference rooms as requested
- Make meeting arrangements and preparations
- Keeps Office Manager well-informed of activities, results of efforts and problems identified
- Respects confidentiality in discussing participant/consumer, staff, volunteers and organizational matters
- Maintains cleanliness, organization, and proper stock of offices, conference rooms, kitchens, and supply room
- As backup to other office staff, available to send, receive, sort, and route all mail and deliveries
- As backup to other office staff, prepare or process outgoing mail to include: accurate weighing, coding, sorting, affixing postage, properly addressing, and preparing certified/rush/overnight/ return receipt mail
- Submit any maintenance requests or contact building management for any necessary inquiries
Experience
- Minimum 3 years experience in a law firm environment preferred
- Professionalism at all times; positive and friendly attitude; willing to help as needed
Able to exercise high levels of discretion, confidentiality, sensitivity, and integrity
Knowledge of basic legal terminology, processes, documents, and case flow preferred
Attention to detail; Robust writing, grammar, and proofing skills
Highly organized and ability to multi-task proficiently
Strong interpersonal skills in working with clients, attorneys, court personnel, vendors, etc.
Must be able to work under the direction of the Office Manager and be willing to contribute by performing tasks as needed
Ability to follow directions, firm policies, and procedures
Comfortable with sedentary desk work as well as duties requiring standing/bending/stooping; ability to lift 20-25 lbs
Proficient in Word, Excel, Power Point, Outlook, Adobe Acrobat; ability to type 65 wpm accurately preferred
High-school diploma required, college degree a plus
- Bilingual English/Spanish is highly preferred, but not required
Benefits
- Full suite of health/dental/vision benefits that go into effect the 1st of the month after an employee starts with the firm
- 10 company holidays + 4 early release days
- 16 PTO days
- Hybrid schedule (3 days/week in office, 2 days/week at home)
- 401k + firm match based on previous year revenue. Historically we have matched 25% up to 6% of the employee contribution
- Discretionary year end bonus
- Employee referral bonus ($2000 - $4000)
Compensation is commensurate with years of experience
#LI-CO1
$45,000 - $50,000 a year
Compensation details: 45000-50000 Yearly Salary
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