Administrative Assistant

Good Shepherd Rehabilitation Network • Bethlehem, Pennsylvania, United States • 4d ago

Administrative Assistant

This Administrative Assistant position will be for the Inpatient Pediatric Unit located on 2855 Schoenersville Road, Bethlehem, PA 18107.

Good Shepherd Rehabilitation Hospital Emily Howatt Pliskatt Pediatric Unit is a specialized inpatient pediatric rehabilitation leader with programs designed specifically to treat children with complex medical and congenital conditions.

JOB SUMMARY
- Provides office services by implementing administrative systems, procedures, and policies; providing information; resolving administrative problems; monitoring administrative projects; ensuring operation of equipment; maintaining supplies; developing administrative staff where applicable in the department assigned.
ESSENTIAL FUNCTIONS
- PRODUCES INFORMATION
  - By transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics as needed and in a very efficient and timely manner.
- ASSISTS MANAGEMENT TEAM
  - By performing administrative and delegated duties that involve confidential information and interaction with members of management, all associates, volunteers, patients/residents/clients and the community.
  - By arranging travel, planning meetings and events, and participating in special events as requested.
- ASSISTS THE OFFICE STAFF
  - By sorting and distributing mail, ensuring receipt of key reports and other duties as assigned.
- MAINTAINS DEPARTMENT SECURITY
  - By following internal policies related to confidentiality.
- SUPPLIES
  - Ensures adequate level of supplies is maintained by inventorying amounts on hand and replenishing stock when needed.
- WELCOMES GUESTS AND CUSTOMERS
  - By greeting them, in person or on the telephone; answering or directing inquiries.
- MAINTAINS CUSTOMER CONFIDENCE AND PROTECTS THE ORGANIZATION
  - By keeping information confidential.
- ENSURES OPERATION OF EQUIPMENT
  - By completing preventive maintenance requirements
  - following manufacturer's instructions
  - troubleshooting malfunctions
  - calling for repairs; maintaining equipment inventories
  - evaluating new equipment and techniques.
- CONTRIBUTES TO TEAM EFFORT
  - By assisting others when necessary.
QUALIFICATIONS:
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  - Education
    - High School Diploma required
    - Bachelor's Degree preferred
  - Work Experience
    - 5 years of progressive professional assistant experience and responsibilitypreferred
  - Licenses / Certifications
    - N/A