OVERVIEW: The Human Resources Coordinator (HRC) is responsible for effective execution of HR support functions for multiple site locations supporting all HR with responsibilities including administration, processes, and systems. This position will also maintain HR information, ensuring complete confidentiality at all times; and maintaining an awareness of federal and state employment-related laws and regulations. This position will ensure all new hires are on board tasks effectively and complete all I-9 requirements.In office position
not a remote opportunity.ESSENTIAL DUTIES AND RESPONSIBILITIES:Facilitate new-hire paperwork, set up employee files, and coordinate orientation sessions to ensure a smooth onboarding process.Communicate with new hires and serves as the primary point of contact throughout the onboarding process (from offer through first 90 days)Maintain and update employee records and HR databases (HRIS) with high accuracy.Execute and manage all I-9 requirements for all employeesSet up and conduct new hire orientation and onboardingProcess E-Verify and ensure form I-9s are completed accuratelyRespond to new hire questions regarding company policies, benefits, etc.Manage and update processes and programs that impact the onboarding experienceServe as the company expert on all federal, state, and local laws and regulations and ensure all HR policies and practices are in compliance with specific legal requirementsDevelop the best practices and process improvementMaintain company’s Employee Handbook, HR forms, records, and employee files in accordance with applicable laws and regulationsMaintain and create ID badges for employeesAdvise management in appropriate resolution of employee relations issues. Respond to inquires regarding policies, procedures, and benefit programsPerform general clerical work such as filing, copying, incoming and outgoing mail, etc.Support recruiting with resume screening, scheduling drug tests and background checks, etc.Provide back up to other team members, as necessary
OTHER DUTIES:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.KNOWLEDGE, SKILLS, AND ABILITIES:
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Demonstrated understanding and experience with the application of the State and Federal employment regulationsStrong organizational and planning skills to handle multiple tasks and projects simultaneouslyExcellent time management skills to prioritize tasks as they ariseMust have excellent attention to detailMust work in a fast-paced and dynamic environment without compromising the quality of the work productMust be able to perform job responsibilities with minimal or no supervisionExcellent customer service skills are essential to the success of the positionMust possess high ethical standards and possess an expert ability to handle sensitive and critical issues while protecting confidentialityStrong written, oral, and interpersonal communication skillsAbility to preserve confidential and sensitive information
QUALIFICATIONS:
High school diploma/GED EquivalencyMinimum of 1 year Human Resources Administration or support role experienceHuman Resource professional certification (SHRM, HRCI, PHR. etc.) is preferredExperience with ADP Workforce Now preferredMust have proficient computer software skills including Word, Excel, PowerPoint, Outlook, and Internet Explorer
PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
The employee must regularly work at a desktop or laptop computer. Typing and vision will be used constantly.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually minimal.
