The Information Systems Business Office Coordinator oversees and coordinates essential administrative and operational functions that support the Information Systems department. This role ensures smooth day-to-day operations by managing contracts, invoices, travel arrangements, meeting logistics, and departmental supplies. The position requires strong organizational skills, attention to detail, and the ability to work collaboratively with IS leadership and internal teams.
MISSION, VALUES and SERVICE GOALS
- MISSION: We deliver outstanding care, inspire health, and connect with heart.
- VALUES: Trust. Respect. Integrity. Compassion.
- SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team
Contract Administration
- Enter and maintain contracts in the contract management system.
- Track contract status and ensure compliance with organizational policies.
Financial & Expense Coordination
Meeting & Event Logistics
- Organize departmental meetings, including scheduling, room setup, and technology needs.
- Pre-arrange catering and other hospitality requirements for events and meetings.
Office Operations
- Order and maintain office supplies for the IS department.
- Serve as the point of contact for facility-related needs and vendor coordination.
- Implement and maintain efficient administrative processes to support departmental goals.
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Additional Duties
- Provide general administrative support to IS leadership as needed.
- Assist with special projects and initiatives to improve operational efficiency.
ORGANIZATIONAL RESPONSIBILITIES
Associate complies with the following organizational requirements:
- Attends and participates in department meetings and is accountable for all information shared.
- Completes mandatory education, annual competencies and department specific education within established timeframes.
- Completes annual employee health requirements within established timeframes.
- Maintains license/certification, registration in good standing throughout fiscal year.
- Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.
- Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
- Adheres to regulatory agency requirements, survey process and compliance.
- Complies with established organization and department policies.
- Available to work overtime in addition to working additional or other shifts and schedules when required.
Commitment to Beacon's six-point Operating System, referred to as The Beacon Way:
- Leverage innovation everywhere.
- Cultivate human talent.
- Embrace performance improvement.
- Build greatness through accountability.
- Use information to improve and advance.
- Communicate clearly and continuously.
Qualifications
- Education: Associate’s or Bachelor’s degree preferred.
Experience:
- Minimum 3–5 years of experience in office administration or business operations, preferably in healthcare or technology environments.
- Familiarity with contract and invoice management systems.
Skills:
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and collaboration tools.
- Ability to work independently and maintain confidentiality.
Preferred Attributes
- Experience supporting senior leadership teams.
- Knowledge of healthcare information systems and terminology.
- Detail-oriented with a proactive approach to problem-solving.
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