Accounts Payable & Administrative Assistant
Location: Ottawa, ON
Work Arrangement: In‑office, 5 days per week
Department: Finance
Reports to: AP/AR Supervisor
Security: Reliability
Employment Type: Permanent Full-time (37.5 hours per week)/Temporary 6-term
About the Role
We are seeking a reliable and detail‑oriented Accounts Payable & Administrative Assistant to support our finance and administrative functions. This role supports day‑to‑day accounts payable processing and provides general administrative assistance to ensure smooth office operations. The position is based onsite and requires in‑office attendance five days per week.
As an Inuit-owned organization, preference will be given to Inuit beneficiaries of the Nunavut, Nunatsiavut or Inuvialuit land claim groups. If the successful candidate is not an Inuit beneficiary, the position will be offered on a term basis.
Key Responsibilities
Accounts Payable
- Open all Accounts Payable mail and print all invoices sent via email
- Assist with the processing of vendor invoices in a timely and accurate manner
- Assist with the matching of invoices to purchase orders and supporting documentation
- Ensure invoices are properly coded and approved in accordance with company policies
- Assist with the preparation of payment runs (cheques, EFTs, wires) under direction of the Senior AP/AR Clerk
- Assist with vendor statement reconciliations and resolution of discrepancies
- Respond to vendor inquires in a timely manner
- Maintain organized and up‑to‑date accounts payable records, including electronic and paper filing
- Support month‑end close activities and audit requests as required
Administrative Support
- Open and close the secure reception area in a timely manner, ensuring compliance with security protocols, including visitor sign‑in, escorting procedures, and issuing temporary access cards as required
- Receive, sort, and distribute incoming mail; coordinate outgoing mail, courier shipments, and package deliveries
- Manage main telephone line operations and politely direct incoming calls to the appropriate departments or individuals
- Greet visitors in a professional manner and maintain the visitor log
- Monitor and maintain office supply inventory and place orders as required to ensure adequate stock levels
Qualifications & Experience
- Diploma or certificate in Accounting, Business Administration, or a related field
- 1–3 years of experience in accounts payable and an administrative role
- Basic understanding of AP processes
- Strong attention to detail and accuracy
- Reliable and well‑organized with the ability to manage multiple tasks and deadlines
- Comfortable working in a structured, in‑office environment
Technical Skills
- Working knowledge of Microsoft Excel, Word, Teams, and Outlook
- Experience with Oracle or other ERP systems (e.g., Sage, QuickBooks, NetSuite, or similar) is an asset
- Ability to learn new systems and follow established procedures
Assets
- Experience in a multi‑vendor or fast‑paced environment
- Exposure to month‑end accounting activities
- Basic knowledge of GST/HST
- Knowledge of Inuktitut is desired
What We Offer
- Competitive compensation based on experience
- Supportive and collaborative in‑office work environment
- Training and guidance from experienced finance professionals
- Opportunities for development within the finance and administrative functions
How to Apply
Please submit your resume and a brief cover letter to recruitment.nws@nasittuq.com. We thank all applicants for their interest; however, only those selected for an interview will be contacted
Nasittuq is committed to employment equity and encourages applications from all qualified groups. Inuit Land Claim Beneficiary applicants are encouraged to apply and self-identify.
APPLICANTS WHO ARE ENROLLED UNDER AN INUIT NUNANGAT LAND CLAIMS AGREEMENT WILL BE GIVEN PRIORITY HIRING. WE ENCOURAGE APPLICANTS TO SELF-IDENTIFY.
IQQANAIJAAQTAARASUAQTUT ILAGIJAUQATAULLUTIK INUIT NUNANGANNI NUNALIRINIRNMUT ANGIRUTIUSIMAJUNUT SIVULLIQPAUTAUNIAQTUT IQQANAIJAAQTAARTITAUJUNNAQTUNUT. IKAJUQTURPATSI IQQANAIJAAQTAARASUAQATAUJUSI NALUNAIQSIQULLUSI ILAGIJAUQATAUNITSINNIK.
ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖅᑐ ᐃᓚᒋᔭᐅᖃᑕᐅᓪᓗᑎᒃ ᐃᓄᐃᑦ ᓄᓇᖓᓐᓂ ᓄᓇᓕᕆᓂᕐᒧᑦ ᐊᖏᕈᑎᐅᓯᒪᔪᓄᑦ ᓯᕗᓪᓕᖅᐸᐅᑎᑕᐅᓂᐊᖅᑐᑦ ᐃᖅᑲᓇᐃᔮᖅᑖᕐᑎᑕᐅᔪᓐᓇᖅᑐᓄᑦ. ᐃᑲᔪᖅᑐᕐᐸᑦᓯ ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖃᑕᐅᔪᓯ ᓇᓗᓇᐃᖅᓯᖁᓪᓗᓯ ᐃᓚᒋᔭᐅᖃᑕᐅᓂᑦᓯᓐᓂᒃ.
Nasittuq provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.
ᐃᖅᑲᓇᐃᔪᖅᑐᖅᐸᒃᑲ ᐃᓄᑖᖃᑕᐅᓯᒪᔪᑦᒍᑎᒥ ᓯᕗᓪᓕᐅᔾᔭᐅᖃᑦᑕᕐᓂᐊᖅᑐᑦ!
Translation: We invite you to join us and embark on a rewarding career journey!
We thank you for your interest, however, only candidates selected for an interview will be contacted.
