Office / Personal Assistant
Who We Are
Manay CPA is a global, full-service accounting and advisory firm headquartered in Atlanta, GA. With over 20 years of experience and a diverse team across 4 continents, we proudly support individuals, entrepreneurs, and businesses of all sizes.
Our services include business formation, accounting, tax, payroll, audit, and HR solutionsdelivered with a personalized, relationship-first approach. We partner with clients at every stage of their journey, helping them navigate the complexities of business and finance with confidence.
Recognized as a Top 100 Small Business by the U.S. Chamber of Commerce and a Top 25 Small Business of the Year by the COBB Chamber for four consecutive years, were trusted by both local and international clients. Our CEO, Burcu Bree Manay, was also named one of the Top 50 Women in Accounting for her leadership and impact in the field.
At Manay CPA, your growth is our purpose. Join a team where innovation, integrity, and global collaboration drive real success.
We Offer
- Competitive salary (based on experience) plus a bonus
- 401K with match
- Medical, dental, and vision insurance and other benefits
- Great international work environment
- Excellent ongoing training
- Paid vacation and holidays
- Growth opportunities
Responsibilities
- Serve as the first point of contact for office visitors and phone inquiries, ensuring a welcoming and professional atmosphere.
- Manage office supplies by tracking inventory, placing orders, and keeping common areas organized and well-stocked.
- Oversee incoming and outgoing mail, couriers, and deliveries to ensure timely and efficient distribution.
- Maintain an organized filing system for both physical and digital documents, ensuring accuracy and accessibility.
- Coordinate and schedule meetings, calls, and appointments for partners and senior leaders, managing calendars and priorities effectively.
- Organize business and occasional personal travel arrangements, including flights, accommodations, and ground transportation.
- Prepare reports, presentations, and correspondence, often handling sensitive and confidential information.
- Process and manage expense reports, reimbursements, and invoices accurately and in a timely manner.
- Handle last-minute changes in schedules or itineraries and adapt quickly to accommodate adjustments.
- Serve as a point of contact for clients, handling inquiries and providing professional and timely responses.
- Facilitate smooth communication between clients and team members, ensuring information is relayed accurately and promptly.
- Assist in maintaining client records and updating contact databases to ensure accurate and current information.
- Help plan and coordinate company events, client meetings, and team gatherings, including logistics, catering, venue bookings, and event setup.
- Manage RSVPs, agendas, and attendee communication to ensure successful execution of meetings and events.
- Maintain office cleanliness and organization, coordinating with building management, maintenance teams, and vendors as necessary.
- Troubleshoot basic office equipment issues and liaise with IT or external service providers for technical support.
- Assist other departments with administrative tasks, coordination, and logistics when additional support is needed.
- Assist senior leaders with personal tasks, including scheduling appointments, managing calendars, handling errands, and coordinating family or household matters.
- Organize personal and family travel arrangements, dinners, gatherings, and other events as requested.
- Liaise with service providers, vendors, and other external contacts on behalf of senior leaders for both professional and personal matters.
- Maintain discretion and confidentiality when handling personal and business information.
- Perform other duties as assigned to support the overall efficiency and success of the firm.
Requirements
- High School Diploma (Associate's or Bachelor's degree preferred)
- At least 3 years of administrative experience
- Efficient use of Microsoft Word, Excel, Outlook
- Any knowledge of other accounting, tax, or other software would be a plus
- Excellent verbal and written communication skills
- Must be dependable, able to work independently, and stay on task
- Outgoing personality, strong teamwork skills, and a professional attitude
- Being sales-oriented and enjoying engagement with clients is a big plus!
- Active driver's license and clean driving record
Manay CPA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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