Objectives for this Role:
Ensure all invoices are processed accurately and in a timely manner to avoid late payments and maintain good vendor relationships. Streamline payment processes to optimize cash flow and take advantage of early payment discounts when available. Foster positive relationships with vendors through clear communication, timely payments, and resolution of any payment issues or discrepancies. Ensure compliance with company policies, accounting standards, and regulatory requirements in all accounts payable processes.
Job Description:
Responsibilities:
- Processing Invoices: Receive, review, and process invoices accurately and efficiently.
- Payment Processing: Prepare and execute payments to vendors, ensuring accuracy and timeliness.
- Vendor Relations: Communicate with vendors regarding invoice discrepancies, payment inquiries, and account reconciliations.
- Expense Reporting: Assist with expense reporting and reimbursement processes for employees.
- Data Entry: Maintain backup and verify all invoices, statements, and information.
- Record-Keeping: Maintain organized and accurate records of all accounts payable transactions.
- Month-end Closing: Support month-end closing activities, including reconciliations and reporting.
- Compliance: Ensure compliance with company policies, procedures, and relevant regulations.
- Process Improvement: Identify opportunities to streamline accounts payable processes and improve efficiency.
- Collaboration: Work closely with other departments, such as purchasing and accounting, to resolve issues and improve processes.
- Ad Hoc Tasks: Assist with special projects and tasks as assigned.
Qualifications:
- Education: Bachelor's degree in Accounting, Finance, or related field preferred.
- Experience: Previous experience in accounts payable or related accounting roles preferred.
- Attention to Detail: Strong attention to detail and accuracy in processing invoices and payments.
- Organizational Skills: Excellent organizational skills with the ability to prioritize tasks and manage time effectively.
- Communication Skills: Effective written and verbal communication skills for interacting with vendors and internal stakeholders.
- Problem-Solving Skills: Ability to identify and resolve issues independently and collaboratively.
- Technical Proficiency: Proficiency in accounting software (AP) and Microsoft Excel.
- Integrity: High level of integrity and trustworthiness in handling sensitive financial information.
- Team Player: Ability to work well in a team environment and collaborate with colleagues across departments.
- Adaptability: Flexibility to adapt to changing priorities and business needs.
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