The Accounts Payable Clerk is responsible for accurately processing and maintaining vendor accounts, including invoice entry, statement reconciliations, vendor communication, and timely disbursements. This role requires attention to detail, strong organizational skills, and the ability to work collaboratively within the accounting team to ensure accurate financial records and support the company's overall success.
ESSENTIAL FUNCTIONS:
• Maintain accounts payable system and vendor database (including 1099 details, mailing addresses, and account information).
• Receive, review, and verify invoices for accuracy with appropriate departments.
• Validate account numbers, confirm payment terms, and apply discounts as applicable.
• Accurately enter invoices into the A/P system for payment processing.
• Process payments by scheduling pay runs and ensuring timely settlement of outstanding balances.
• Track and reconcile payments, including payroll allocations, purchase orders, invoices, and vendor statements.
• Perform vendor account and A/P reconciliations to ensure accuracy of records.
• Generate daily, monthly, and ad hoc reports related to A/P transactions.
• Communicate effectively with vendors to resolve discrepancies or inquiries.
• Support month-end and year-end close processes, including accruals.
• Assist with internal and external audits by providing necessary documentation.
• Prioritize assignments and projects to meet deadlines in a fast-paced environment.
• Perform other related tasks as needed.
KNOWLEDGE, SKILLS, AND ABILITIES:
• Solid knowledge of accounting principles, accounts payable processes, and administrative procedures.
• Strong attention to detail with excellent written and verbal communication skills.
• Excellent organizational, time management, and multitasking abilities.
• Proficiency in Microsoft Excel and accounting systems such as QuickBooks.
• Knowledge of healthcare systems such as Meditech.
EDUCATION AND EXPERIENCE:
• Associate degree in Accounting, Finance, or related field; or equivalent combination of education and experience.
• One (1) year of experience handling and processing payments
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