Starts at : $18
Expert Shutter Services
About the Role:
The Office Assistant for Expert Shutter Services plays a crucial role in ensuring the smooth and efficient operation of daily office activities. This position is responsible for providing comprehensive administrative support to various departments, facilitating communication, and maintaining organized records. The Office Assistant acts as a key point of contact for internal teams and external clients, helping to coordinate schedules, manage correspondence, and support inventory and sales documentation. By handling routine clerical tasks and assisting with customer service inquiries, the Office Assistant contributes to an organized and productive work environment. Ultimately, this role supports the overall success of the retail operation by enabling staff to focus on core business functions through effective office management.
Minimum Qualifications:
- High school diploma or equivalent.
- Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and time management skills.
- Effective verbal and written communication abilities.
- Prior experience in an office or administrative role, preferably within retail or customer service environments.
Preferred Qualifications:
- Experience with retail management software or inventory systems.
- Familiarity with scheduling service crews
- Ability to multitask and adapt to a fast-paced retail environment.
- Customer service training or experience.
Responsibilities:
- Manage incoming calls, emails, and other communications, directing them to the appropriate personnel or departments.
- Maintain and organize physical and digital files, ensuring accurate record-keeping
- Assist with scheduling appointments, meetings, and coordinating logistics for internal and external events.
- Prepare and distribute internal communications, reports, and documentation to support retail operations.
- Greet and assist visitors and customers, providing excellent customer service and addressing inquiries promptly.
- Perform general clerical duties such as photocopying, scanning, faxing, and managing office supplies.
Benefits:
- Only work Monday - Friday from 8:00 A.M. to 5:00 P.M. (Enjoy a full weekend and nights)
- Paid holidays
- Paid vacation after 6 months of service
- Health, Dental, and Vision Insurance available
- 2 Paid Volunteer Days Off
- Matching 401k
Skills:
The required skills such as proficiency in Microsoft Office and strong organizational abilities are essential for managing daily administrative tasks efficiently, including document preparation and communication management. Effective communication skills enable the Office Assistant to interact professionally with colleagues, customers, and suppliers, ensuring clear and courteous exchanges. Time management and multitasking skills are critical for balancing various responsibilities, from scheduling to inventory support, without compromising accuracy or deadlines. Preferred skills like familiarity with retail software and basic accounting enhance the ability to support inventory tracking and financial documentation, contributing to smoother retail operations. Overall, these skills combine to create a reliable and adaptable team member who supports the office's functionality and the retail business's success.
EOE
PI277057095
