HIM Specialist

Premier Community Healthcare Grp. • Dade City, Florida, United States • 2d ago

Join the Premier Team – Where Passion Meets Purpose!

Premier Community HealthCare is a nonprofit Federally Qualified Health Center (FQHC) dedicated to serving Pasco and Hernando Counties. We offer a wide range of high-quality services, including Family Medicine, Pediatrics, Women’s Health, Dental, Behavioral Health, and more. Our team is focused on improving access to healthcare services and providing high quality and compassionate care to our community.

We are currently seeking a Full-Time Health Information Management Specialist (HIMS) to join our team in Dade City, FL. This is an excellent opportunity to support quality patient care by ensuring the accuracy, integrity, and confidentiality of health records in a mission-driven, collaborative environment.

✅ Why Choose Premier?
• Full-Time Opportunity – Stable schedule with comprehensive benefits
• Meaningful Work – Ensure timely and accurate documentation of patient records
• Collaborative Team – Work closely with clinical and administrative staff
• Mission-Driven Organization – Support care for underserved populations
• Growth Opportunities – Learn and advance in a supportive environment

Join us and help make a meaningful impact in the lives of our patients every day!

The Health Information Management Specialist (HIMS) at Premier Community HealthCare Group, is integral to the effective management of health records. This position is responsible maintaining our Electronic Health Records (EHR) system and demands precision, discretion, and compliance with HIPAA regulations. The HIMS team partners across Premier’s various health center and patient support services departments in maintaining clean and accurate record retention to promote a positive patient experience.

Essential Duties and Responsibilities:

Review medical record release requests for accuracy, including examining releases received through mail, e-faxes, or in person.
Manage the printing and distribution of charts from the electronic health record, hard copy, or digital storage.
Process and mail records to requesting entities and handle subpoena requests in accordance with organizational policies and procedures.
Scan patient information into the EHR system (EPIC), ensuring correct labeling and scanning to appropriate virtual image folders.
Task documents to providers for verification if dates or signatures are missing.
Secure processed patient information, ensuring scanned charts and loose documents are placed in a secured shred area for destruction.
Import and review e-faxes, ensuring correct patient identification and appropriate labeling and tasking to providers or entities.
Process e-fax medication prior authorizations or denials.
Obtain patient records from hospital portals as per provider requests, ensuring efficient retrieval and integration into patient care.

Actively participate in and adhere to patient care expectations to support clinical goals and quality improvement initiatives.
Ensure confidentiality and HIPAA compliance at all times.
Keep other care team members informed when situations occur that disrupts timely patient flow through site.
Contribute to community give back initiatives and be an advocate for Premier’s mission.
Adhere to patient care needs and the core values of Premier Community HealthCare to a provide best-in-class patient experience.
Work towards attaining department goals and drive Quality Improvement / Quality Assurance (QI/QA)
Other duties as assigned.

Knowledge, Skills, and Abilities:

EHR and Technology Adaptability: Proficient in adapting to healthcare information systems, particularly EPIC, and swiftly acclimatizing to new software and technological updates to EHR in healthcare management.
Organizational Skills: Precise accuracy and a strong focus on attention to detail for effective management and organization of health records
Communication: Ability to communicate verbally and in writing to patients and the care team, while maintaining professionalism in all interactions
Attention to Detail: Maintains high levels accuracy in managing patient information, ensuring the right information is preserved in the EHR properly.
Problem-Solving: Identifies and resolves issues related to patient information management, demonstrating proactive problem-solving skills
Regulatory Compliance: Clear understanding of healthcare privacy and security regulations, including HIPAA, ensuring compliance in all processes
Team Collaboration: Works effectively in a team setting, showing a positive, professional attitude and the ability to collaborate seamlessly with other healthcare professionals.
Medical Proficiency: Basic understanding of medical terminology and documentation essential for accurate information management
Adaptability: Displays flexibility and adaptability in responding to changes in healthcare information management practices and in a high paced environment
Integrity and Ethical Conduct: Upholds the highest standards of integrity and ethical conduct, safeguarding patient confidentiality and adhering to Premier Community HealthCare's values.
Patient-Centric Approach: Dedicated to managing patient information with a focus on enhancing patient care and privacy.
Quality Assurance Contribution: Actively participates in and contributes to Quality Improvement and Quality Assurance initiatives, aligning with organizational goals.
Community Engagement: Engages effectively with the patient community, demonstrating cultural sensitivity and awareness. Supports Premier Community HealthCare's community-oriented initiatives and campaigns.

Qualifications:

High School Diploma or GED
Obtain and maintain Epic certification / annual compliance throughout employment.

Working conditions and physical requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.