About ZRG:
For 25+ years, ZRG has been helping our clients move forward in their industries and our candidates move forward in their careers. We started as a boutique retained executive search firm with a handful of talent professionals. Today, we are a global talent advisory firm, providing people solutions for our clients" most complex talent issues. Our core offerings include revolutionary, data-based, executive search focusing on senior leadership around the world. Our suite of on-demand talent offerings helps backfill open roles and address project-based work with specialized talent. Our consulting and advisory solutions focus on key issues like culture, strategic alignment, coaching, and sales optimization.
Leveraging our global platform of over 500 teammates with a tech-powered solution kit, ZRG is a leading talent advisory firm for leading-edge clients.
We are natively global in our reach with practitioners and entire divisions working around the world in the UK, Europe, the Middle East/North Africa, Australia, the Asia Pacific, and North and South America. Our team collaborates across geographic boundaries and industry verticals to bring you multiple solutions.
Role Summary:
We are seeking a proactive and organized Office Manager to oversee the daily operations of our Midtown-NYC office environment. The ideal candidate will excel in coordinating office logistics, managing facilities, supporting technology needs, conduct administrative tasks to support local office operations and maintaining a well-stocked and welcoming workspace. This role requires strong communication skills, engaging interpersonal skills, attention to detail, and the ability to multitask.
Key Responsibilities:
- Scheduling & Coordinating Office Space
- Draft and send emails to coordinate desk assignments, meeting room usage, and shared workspace availability.
- Register visitors and send confirmation emails with access codes and instructions.
- Maintain a calendar for rotating in-office schedules and team visits to ensure seamless coordination.
- Ensure conference rooms and office spaces are clean, stocked, and ready for use.
- Office Maintenance & Facilities Coordination
- Schedule and oversee contractors for tasks such as hanging light fixtures, mounting TVs, and furniture delivery and assembly.
- Coordinate service appointments for HVAC, air conditioning units, and general building repairs.
- Serve as the primary point of contact for building/office management and external vendors.
- Tech & Connectivity Support
- Assist employees with Wi-Fi setup, printer connections, and troubleshooting basic tech issues.
- Collaborate with the IT team to ensure devices and internet systems function smoothly.
- Maintain an inventory of printer supplies (toner, paper, etc.) and replenish as needed.
- Kitchen & Office Supplies
- Manage incoming deliveries, open boxes, and organize inventory efficiently.
- Stock and maintain the kitchen with essentials (snacks, beverages, utensils) while ensuring cleanliness.
- Monitor and replenish office and bathroom supplies regularly to support a productive work environment.
- Administrative Support for Visiting Leaders (Occasionally)
- Provide light administrative support to visiting Managing Directors and leaders, with manager approval.
- Arrange travel, car services, lodging, and restaurant reservations as needed for team meetings or visits.
- Coordinate transportation, such as airport transfers, to ensure seamless logistics for visiting leaders.
Qualifications:
- Bachelor"s degree or equivalent working experience.
- 3+ years of professional experience
- Proven experience in office management, administrative support, or a related role.
- Strong organizational and multitasking skills with a keen eye for detail.
- Excellent communication skills, both written and verbal, for coordinating with internal teams and external vendors.
- Proficiency in managing schedules, calendars, and basic office technology (e.g., Wi-Fi, printers).
- Ability to work independently and proactively address office needs
- Familiarity with inventory management and facilities coordination is a plus.
PreferredQualifications:
- Bachelor's degree.
- Familiarity with inventory management and facilities coordination.
Please note, this is a part-time role requiring a 25-30 hours weekly commitment, with an in-office presence at our Midtown NYC location.
The pay range for this role is:25 - 30 USD per hour(New York, NY)
PI276065984
