Job Summary: The Accounts Payable Clerk assists the Accounts Payable Manager in the maintenance of the LOC
and FMS systems. S/he will process basic and semi-complex accounting and/or billing functions, which depending
on area of assignment may include but not be limited to, processing invoices, tracing integrated programs and
online financial processes to the financial database, tax and fee programs, records maintenance, inventory,
analyzing billing and record keeping, and oversight of cash, petty cash and receivable accounts.
Essential Job Responsibilities
- Verifies, inputs, and retrieves basic and semi-complex financial data transactions in LOC and FMS, ensures the integrity of information from subsidiary to main systems.
- Calculates and prepares checks for payments of invoices, bills, taxes and other payments.
- Provides analysis and/or reconciles semi-complex accounts payable, accounts receivable, promissory notes and assessments, similar types of revenue and revenue-generating documents and/or accounting and billing system problems.
- Manages the daily stress involved with deadlines concerning work priorities, closeouts, rough and smooth registers, check signers, personnel matters, and policy interpretations.
- Utilizes ledgers, journals and/or computers, classifies records and summarizes higher level numerical and financial data to compile and keep financial records.
- Assist the Accounts Payable Manager in implementing generally accepted accounting principles to maintain compliance.
- Performs financial calculations such as amounts due, interest charges, balances and discounts.
- Analyzes the processing of purchase orders, payment vouchers and expenditure authorizations for accuracy and compliance with organizational policies and procedures.
- Calculate late fees and penalties and make adjustments to customer accounts to correct billing errors.
- Maintains substantial contact with vendors and independently resolve adversarial situations, when necessary.
- Monitors and processes delinquent accounts.
- Assist supervisors on the training of account clerks in the use of calculator, budgets, and computer terminals; and coordinate financial data research projects received from Accounts Payable Manager for use by other departments and other agencies both orally and in report format.
- Other duties as assigned.
Education/Certifications
- High School Diploma or equivalency with 1-3 years of experience in Accounting, or other revenue-related accounting work; or
- Associate of Arts degree with at least twelve (12) semester hours of Accounting can be substituted for one year of experience; or
- Equivalent combination of education, training and experience which provide the required knowledge, skills and abilities.
- Other Knowledge, Skills and Abilities
- Working knowledge of current state laws related to fee and tax collections and associated mandatory requirements.
- Intermediate-level knowledge of Microsoft Office Suite; advanced-level knowledge of Excel.
- Knowledge of and ability to process account billing.
- Knowledge of, and ability and willingness to apply, appropriate and applicable accounting principles and procedures, and applications to accounting functions.
- Knowledge of rules and regulations of keeping accounting records.
- Knowledge of business English and arithmetic.
- May on occasion require lifting, pushing, and/or pulling (less than 20 pounds).
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