About Luther Seminary
Luther Seminary educates leaders for Christian communities called and sent by the Holy Spirit to witness to salvation through Jesus Christ and to serve in God's world. Our values are Gospel-centered, Student-focused, Innovative, Academically Rigorous, Inclusive, and Community Oriented.
Luther is the largest seminary of the Evangelical Lutheran Church in America. We also educate students of 41 other denominations and traditions. Luther is accredited by the Higher Learning Commission and the Association of Theological Schools.
Position Title
Marketing Project Coordinator
Team
Marketing and Communication
Date06/27/25
Position Status
X
ExemptNon-ExemptReports To
Kate Norlander
GradePURPOSE Be objective and accurate in describing the purpose of the position.This role is part of an integrated Marketing and Communications team that drives promotional and internal communication efforts for Augsburg University and Luther Seminary. Reporting to the Project Manager, this position provides project support, assists with work direction for staff (from both institutions), and serves as a liaison with campus partners to execute marketing and communication initiatives. Key responsibilities include supporting the project management system workflow, assisting with production timelines, researching promotional products, and fostering collaboration across teams and stakeholders. The role also oversees financial coordination (invoicing/purchase orders) for marketing deliverables and supports campus partners with the project management tool.
KEY RESULT AREASList duties and responsibilities in a logical and sequential order.List duties individually and concisely rather than using narrative paragraph format.Use action words.Project Support Responsibilities
Assist in oversight of project production schedules for assigned campus partners, ensuring timely execution and clear communication of progress to the manager, project team, and stakeholders.Ensure that institutional policies and guidelines are followed; develop and maintain productive relationships with printers and related on-campus offices; ensure accurate, on-budget, and on-time management and delivery of marketing jobs. Assist in finalizing projects, including verifying all deliverables are completed, obtaining stakeholder approvals, and documenting outcomes to ensure seamless closure.Collaborate with vendors to research, evaluate, and recommend high-impact promotional products tailored to client objectives, ensuring quality, cost-effectiveness, and brand alignment.Lead end-to-end project management for website and assigned projects, ensuring alignment with organizational goals, timelines, and stakeholder expectations.
Invoice Management Responsibilities
Manage vendor invoices and purchase orders, ensuring timely processing and budget manager approval.Communicate with vendors to track and secure missing invoices prior to fiscal year-end closing.Proactively communicate with accounts payable, internal stakeholders, and vendors to resolve discrepancies, ensure accurate financial records, and maintain compliance with accounting deadlines.
Project Management System Responsibilities
Serve as liaison to campus partners and the account representative as the internal subject matter expert on the platform.Conduct training sessions with internal partners to onboard and upskill teams on the project management system, ensuring adoption and proficiency.
General Responsibilities
Support internal communications by managing ongoing initiatives, including daily A-mail and Community Announcements and overseeing shared marketing and communication email accounts.Support execution of social media strategy as requested. Facilitate meeting scheduling by coordinating availability and booking rooms (if needed) with MarComm team and campus partners. All other duties as apparent or assigned by supervisor(s).
RELATIONSHIPS Describe the reporting and support relationships, as well as the internal and external customers of the team and the organization.Reports to: Senior Project ManagerCollaborates on work assignments with the marketing team and other colleagues in the integrated marketing and communication division.Internal relationships with: A variety of partners at both institutions, including student writers, VPs, directors, managers, and associates.External relationships with design, print, and promotional item vendors.
JOB SPECIFICATIONCommitment to the mission and vision of both institutions.Desired education and experience:Bachelor degree in marketing, communication, business, or related field.At least one year experience in marketing-related position, project coordination position, or administrative position. Desired knowledge, skills, and abilities:Ability to successfully work as part of a team as well as independently with little supervision.Ability to prioritize in a fast-paced environment with superb attention to detail.Excellent interpersonal, project management, and organizational skills; strong oral and written communication skills.Ability to work effectively and collaboratively in a diverse work environment.Ability to reason/analyze, maintain confidentiality, and demonstrate patience.Ability to assess situations critically, identify root causes, and resolving issues efficiently.Ability to show initiative, organize workflow, manage multiple projects at one time and handle frequent interruptions.Knowledge of ELCA and Christian organizations helpful.Experience with project management systems strongly preferred.
DISCLAIMERTo perform this job successfully, an individual must be able to perform the primary job responsibilities with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this description at any time without notice.
The pay range for this role is:50,000 - 55,000 USD per year(Luther Seminary )
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