Purchasing Agent
Savannah-GA-31401-United States
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Position Summary
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Provides professional knowledge and procurement services to facilitate the acquisition of supplies and equipment in a timely manner in which standardization, cost effective programs and buying groups are adhered to. Provides assistance in negotiating contract pricing for consumables, capital equipment and supplies. Assures proper interface with Accounts Payable to research invoices and variances to enable timely payment to vendors. Maintains adequate levels of supplies to support department operations, accurately receiving and storing inventory and ensuring the storage area is clean, well-organized and compliant with safety and regulatory standards.
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Education
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High School Diploma - General Studies - Preferred
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Experience
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2 - 3 Years Purchasing/Office experience and customer service skills - Preferred
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License & Certification
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Core Job Functions
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Researchs & identifies prospective suppliers for acquisition of supplies and equipment in a timely manner in which standardization, cost effective programs, and GPO tiers are adhered to. Completes purchase requests with domestic & international suppliers by inputting purchase orders, expediting deliveries, and verifying all transactions through email, phone calls, scanning, and EDI transactions. Accurately creates and manages purchase order information in order to minimize invoice variances and communicate effectively with vendors. Seeks out clinically acceptable supplies with the highest quality at the lowest cost. Processes purchase orders amounting to millions of dollars per year. Provides assistance in negotiating contract pricing for supplies. Uses GHX (electronic data interchange program) to monitor changes with purchase orders and take appropriate action. These changes include: backorders, price discrepancies, incorrect part numbers, and substitution notifications. Evaluates metrics using GHX and communicates to the systems coordinator when changes need to be made to vendor profiles to improve efficiency. Downloads reports in EXCEL and prepare cost analysis, vendor usage data, and item usage data.
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Contacts vendors for returns & maintain good business relationship with vendors. Monitors supplier performance by ensuring that product is delivered as scheduled and meets specifications set by the health system, state, and government bodies. Manages returns and equipment repairs to include: scopes, medical devices, etc. This includes cost evaluation, gaining department approval to either repair or replace with new equipment.
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Attends meetings to support the Purchasing department and other system departments. Supports the off-site locations and future expansions of SJ/C that are considered departments of the hospital. Participates in all mid and year-end physical inventory counts, specifically the ORs. Participates in projects through Value Analysis. Contributes to supply chain goals including cost reductions and/or increased spend. Participates in training employees on MEDITECH – how to use, add items to dictionary, update the packing string, run usage reports, enter and view electronic requisitions, pull electronic requisitions into a purchase order and create purchase orders. Meets at least weekly with finance to ensure that all expenses created through materials management are aligned with the general ledger. Collaborates with Accounts Payable, Receiving and/or Departments to solve invoice exceptions or receiving discrepancies.
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Manages inventory levels to ensure adequate levels of supplies sufficient for day to day operations of department. Receives incoming shipments and verifies accuracy against packing slips and purchase orders. Puts supplies away promptly. Organizes and maintains the cleanliness of storage areas.
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Coordinates contract related documentation to include: new contract, completed contract cover sheet, and obtain appropriate signatures and cost analysis. Forwards signed contract to supplier for countersigned copy. Implements changes in Meditech system. Notifies distributor and provide copies of spreadsheet for items to be implemented.
PI273739849
