Job Summary:
Performs all activities necessary to process two (2) bi-weekly payrolls for 500+ employees (Hilldrup) and 40+ employees (WeSolve) in 15+ states, including maintaining related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing and verifying accounting transactions and documents, documenting and updating procedures and preparing special reports for management. Also responsible for verifying, coding and processing all monthly expense reports.
In addition to payroll responsibilities, this position will also perform general accounting and reporting functions on an automated system, including the following:
- Reconciling corporate bank accounts
- Posting and reconciling payments to proper receivable accounts
- Maintaining standards journals, spreadsheets, and cash ledgers
- Financial reporting utilizing Management Reporter and Spreadsheet Server
Works with all Hilldrup personnel, bank, courts, and benefits companies in conjunction with payroll and benefits. Works in a normal office environment.
Supervisory Responsibilities:
Duties/Responsibilities:
- Processes and issues employee paychecks and statements of earnings and deductions.
- Records employee information, such as exemptions, deductions and benefits, in order to maintain and update payroll records.
- Compiles statistical reports, statements, and summaries related to pay and benefits accounts and submits them to appropriate departments.
- Handles all garnishments and tax levies and ensures they are paid timely
- Ensures all state and federal taxes are paid on time and quarterly and year end reports are filed accurately and timely.
- Responsible for verifying, coding and processing all monthly expense reports.
- Responsible for creating and maintaining financial reports for executive staff, including but not limited to monthly financial statements, cost of sales, loan compliance reports, expense reports, etc.;
- Prepares daily cash deposit. Records and reconciles all checks and cash received.
- Reconciles corporate bank statement monthly and posts and balances all automated deductions and credits.
- Performs miscellaneous accounting duties as needed, such as verifying that checks have cleared.
- Performs other duties as assigned.
Values/Competencies
- Empowered Accountability:
- You are Hilldrup to the customer.
- When a challenge arises, we are personally responsible for taking ownership and providing a timely and clear resolution.
- Uncompromised Integrity:
- We show respect and integrity to our customers, partners and each other in all that we do and at all times, even when no one is watching.
- Unwavering Commitment:
- We are committed to our customers, each other and our Hilldrup values with steadfast resolve.
- Fearless Communication:
- Let your voice be heard and listen!
- Infectious Positivity:
- People want to be around and do business with people who are positive and happy. There are two ways to look at every situation – we focus on the positive side.
- Purposeful Agility:
- Flexibility is the key in developing long-term business success. But we do it with purposeful planning.
Required Skills/Abilities:
- Must be able to responsibly handle confidential information;
- In-depth knowledge and understanding of accounting and finance principles;
- Strong working knowledge of Excel, databases, MS Office and financial software applications. Excel and financial modeling;
- Outstanding analytical, decision-making, and problem-solving skills;
- Outstanding written and verbal communication skills;
- Outstanding business acumen;
- Ability to work with all levels, including senior leadership;
- Ability to work in a fast-paced environment with deadline expectations, excellent attention to detail;
- Able to work independently and autonomously;
- Strong organizational skills, ability to prioritize and multi-task with high volumes of work.
Qualifications
Required Education:Four Year Degree with an emphasis in accounting preferred, and/or equivalent experience. CPA or CMA a plus.
Required Experience: 3-5 years payroll experience, to include strong accounting background and experience.
License/Certification: None required.
Preferred Qualifications
- Experience with ADP payroll
- Experience with D365
Physical Requirements:
Primary Work Location:
Works in an office environment.
Physical Demands:
Work is performed in a typical, comfortable interior work environment which does not subject the employee to any unpleasant elements; individual has discretion in relation to walking, standing etc., and has minimal exposure to physical risks.
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