Administrator, Accounts Payable & Receivable Administrator, Accounts Payable & Receivable
Hybrid Position | Hoffman Estates, IL
Reports To: President
Salary Range: $75,000 to $100,000, based on experience
About JumpFly
JumpFly is an award-winning digital advertising agency helping small and mid-sized businesses grow through smart, results-driven marketing. Our team manages campaigns across Google, Microsoft, Amazon, Meta, TikTok, LinkedIn, and other leading advertising platforms, along with SEO services and email marketing solutions that support long-term growth.
We are proud to be a certified Great Place to Work™ with a collaborative, flexible culture built around expertise, accountability, and long-term employee success. More than 25% of our team has been with JumpFly for over 10 years, a level of retention that is rare in the digital marketing
Position Overview
JumpFly is seeking an experienced and highly organized Administrator, Accounts Payable & Receivable professional to support the financial and administrative operations of the company. This role works closely with the President, Founders, and Director of Human Resources and plays a key role in maintaining accurate financial records, supporting payroll operations, and managing retirement plan administration.
The ideal candidate is detail-oriented, dependable, proactive, and comfortable handling confidential financial information in a fast-paced environment.
Qualifications
- 10+ years of accounting, accounts payable/receivable, and payroll experience
- Must have a Bachelor's Degree
- Strong QuickBooks experience required
- Experience processing payroll; Paycor experience is a plus
- Knowledge of retirement plan administration, including SIMPLE IRA programs
- Strong Excel and Google Workspace skills
- Excellent organizational and time management skills
- High level of accuracy and attention to detail
- Comfortable interacting with clients and company leadership
- Ability to manage confidential information professionally
- Must be able to work onsite in Hoffman Estates, Illinois as part of the hybrid schedule
If you do not meet all the above required Qualifications -- STOP.
DO NOT APPLY FOR THIS POSITION.
Key Responsibilities
Accounting & Financial Operations
- Manage accounts payable and accounts receivable processes
- Prepare and send client invoices
- Monitor incoming payments and collections
- Reconcile bank accounts and credit card statements monthly
- Process monthly company expenses and vendor payments
- Maintain accurate financial records in QuickBooks
Payroll & Compensation Support
- Process semi-monthly payroll accurately and on schedule
- Administer commission calculations and distributions
- Support payroll reporting and related documentation
- Coordinate with HR on employee compensation matters
Retirement Plan Administration
- Manage SIMPLE IRA contributions and reporting
- Coordinate retirement plan payments with the company's broker
- Ensure timely and accurate retirement account administration
Administrative Support
- Work closely with company leadership on operational and financial initiatives
- Assist with reporting, spreadsheets, and financial documentation
- Support internal processes requiring organization, discretion, and attention to detail
What We Offer
- Hybrid work schedule with 2 remote days per week
- Competitive salary based on experience
- SIMPLE IRA with 3% company match and immediate vesting
- $475/month employer contribution toward health and dental insurance
- Two weeks paid vacation during the first year
- Casual, flexible, and supportive work environment
- Opportunity to work directly with company leadership at a growing agency
Additional Information
This is not a remote position. Candidates must be able to work onsite in Hoffman Estates, Illinois as part of the hybrid schedule.
Compensation details: 75000-100000 Hourly Wage
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