General Information
Position Title:
Prevention Program Coordinator Location:
Main Office/Program Site(s) Date:
April 2026
Reporting Relationship(s):
Position reports to the Sr. Prevention Program Manager FLSA Classification:
Non-Exempt
General Summary
The Prevention Program Coordinator supports the Sr. Prevention Program Manager in the coordination, implementation, supervision, and monitoring of school-based prevention services aligned with the most current OASAS Prevention Guidelines. This role is responsible for day-to-day program coordination, compliance and supporting of Prevention Program Counselors. The Prevention Program Coordinator plays a critical role in ensuring high-quality, compliant service delivery while escalating concerns to the Sr. Prevention Program Manager.
Duties and Responsibilities
Program Oversight
1. Support the Sr. Prevention Program Manager in the coordination and implementation of evidence-based prevention programs across school and community settings.
2. Model professional boundaries, ethical practice, and a prevention-focused approach in all interactions.
3. Identify operational issues and escalate program-level concerns to the Sr. Prevention Program Manager as appropriate.
4. Stay current on research, best practices, and emerging trends in behavioral health and substance use prevention.
5. Maintain a small caseload of students and/or provide interim support to school sites as needed.
6. Support adjacent treatment partners by providing counseling to students.
Data Management & Compliance
1. Review program data weekly to ensure completeness, accuracy, and timely submission. For Prevention Program this includes session notes, and service records for completeness, accuracy, and timeliness in WITNYS and applicable EMR systems.
2. Monitor data trends and flag compliance risks, documentation gaps, or outcome concerns to the Prevention Program Manager.
3. Ensure all program activities and records align with confidentiality, privacy, and regulatory requirements.
4. Prepare and submit quarterly and annual reports, including required narratives and documentation from program staff.
5. Support the development and monitoring of the agency’s OASAS workplan and ensure alignment with Prevention Guidelines.
6. Assist Program leadership with accreditation processes, audit reviews, site visits., internal quality assurance, CQI reviews and grant writing.
Training & Coaching
1. Coordinate training for Prevention Counselors including training required by funders, community partners and agency.
2. Provide coaching for new hires and support onboarding/orientation process.
3. Provide technical assistance and on-site support to Prevention Counselors to support implementation challenges and strengthen service quality including helping program leadership to identify gaps and strengthen staff skill development..
4. Complete all required program and agency trainings such as Sexual Harassment and NYS Mandated Reporter.
5. Coordinate scheduling of prevention services, groups, classroom lessons, and school-based activities in collaboration with school partners if required.
Other
1. Manage inventory of program supplies, fulfill requests from staff, and order supplies as needed to support program fidelity.
2. Represent Contact and the School Services Department at community coalitions, conferences, school events, and professional forums.
3. Attend staff meetings and participate in agency meetings and events.
4. Participate in school/community events functions (e.g. Open House, family nights, resources fair).
Education Requirements
• Master’s degree preferred in social work, mental health counseling, public health, or a related human services field.
• NYS licensure preferred, including LMSW, LCSW, LMFT, or LMHC.
• Experience in substance abuse, mental health, or prevention services preferred.
Previous Experience Requirement
• Minimum of two (2) years of experience in substance use prevention, behavioral health, or human services, including at least one (1) year in a supervisory or leadership role.
• Prior experience supervising or mentoring staff strongly preferred.
Knowledge and Skills Needed to Perform Effectively in this Position
• Working knowledge of OASAS prevention models, public health frameworks, and evidence-based prevention practices.
• Demonstrated ability to supervise, coach or help develop skills and support prevention staff.
• Strong organizational, time-management, and communication skills.
• Experience with data entry, documentation review, and outcome monitoring; familiarity with WITNYS and EMR systems preferred.
• Ability to work both independently and collaboratively in fast-paced school environments.
• Skilled facilitator with experience engaging youth, families, educators, and community partners.
Additional Requirements
• Must submit to and pass background checks by the Office of Mental Health, the NYS Justice Center, the NYS Department of Education, and educational verification.
• Flexible schedule required, including some evening and weekend hours.
• Ability to travel and work at different school sites and community settings.
• Recognize and value diversity within the work environment. Be an effective team player, value and be respectful of individual differences.
• Access to reliable daily transportation to travel to school and community sites as needed.
• Follow School Services Attendance and PTO policies and procedures.
Physical Dimensions (Job-related physical abilities and individual needs to possess in order to perform the job in a satisfactory manner)
• Regular walking, driving, and the ability to lift up to 20 pounds.
• Reasonable accommodation will be made for individuals with disabilities.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
Note: This position description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the program. This document does not constitute a contract of employment, implied or otherwise. Employment remains “at-will.”
Compensation details: 30-36 Hourly Wage
PId6908b4a00d1-37437-40352965
