HVAC Administrative Assistant
Keep Operations Running Smoothly Behind the Scenes
Job Overview
The Opportunity
Vanport Mechanical Fire Sprinklers Inc. is seeking a reliable and detail-oriented Administrative Assistant to support our day-to-day office operations.
In this role, you will play a key part in keeping projects organized, maintaining accurate documentation, and ensuring smooth communication between our team, vendors, and customers. If you thrive in a fast-paced environment and enjoy being the backbone of a teams success, this is a great opportunity for you.
How You Will Make an Impact
Organize and maintain project paperwork (digital and physical files)
Confirm purchase orders are received and properly processed
Support daily office operations with general administrative tasks
Communicate with vendors and internal team members to ensure smooth workflow
Maintain accurate records and project documentation
Assist the team wherever needed to keep operations running efficiently
What Were Looking For
1+ year of previous administrative or office support experience
Strong organizational skills and attention to detail
Clear communication skills (phone and email)
Basic computer proficiency (Excel, email, document systems)
Ability to multitask and stay organized in a fast-paced environment
Dependable, proactive, and team-oriented mindset
Preferred
Compensation & Benefits
$24$30/hour (based on experience)
Medical, Dental, and Vision Insurance
Retirement Savings Program
Paid Time Off
Bi-weekly pay cycle
Why Join Vanport Mechanical Fire Sprinklers Inc.?
Work in a stable, essential industry focused on fire protection and safety
Be part of a supportive, team-driven environment
Opportunity to grow your skills and career
Your role directly impacts the success of projects and operations
Join Our Team
If youre organized, dependable, and ready to support a team that values quality and efficiency, wed love to hear from you.
Equal Employment Opportunity (EEO) Statement:
We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.
Compensation details: 24-30 Hourly Wage
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