Proposal Writer
WeDriveU is the leader in shared mobility solutions that connect communities, campuses, and workplaces. WeDriveU operates private shuttle and public transit systems across the U.S serving millions of passenger journeys a year. The company's 5,500+ team members operate 4,000 vehicles across 55 U.S. locations, providing safe, reliable and sustainable options as part of a global family of brands serving more than 1 billion bus and rail passengers on four continents. Visit wedriveu.com to learn more about our company, clients and career opportunities.
Position Overview
WeDriveU is seeking a detail-oriented and strategic Proposal Writer to support our growth initiatives by developing compelling, compliant, and persuasive responses to Requests for Proposals (RFPs), Requests for Information (RFIs), and other formal bid opportunities. This individual will collaborate closely with sales, operations, finance, HR, and marketing teams to produce high-quality proposals that clearly communicate WeDriveUs value, capabilities, and differentiators in the transportation management industry.
Key Responsibilities
Develop, write, and edit proposal content in response to RFPs, RFIs, and RFQs, ensuring accuracy, clarity, and compliance with submission requirements
Coordinate the proposal process end-to-end, including timeline management, team assignments, data gathering, and final submission
Collaborate with subject matter experts (operations, HR, safety, finance, recruiting, etc.) to gather relevant technical and business information
Translate complex operational and service information into clear, persuasive, and client-focused proposal language
Maintain a central repository of proposal templates, standard responses, resumes, case studies, and company data for reuse
Ensure consistency in tone, branding, and messaging across all submissions
Support presentations and post-submission clarifications as needed
Track win/loss data and provide insights for continuous improvement in proposal quality and effectiveness
Assist with developing executive summaries, capability statements, and supporting materials for new business pursuits
Qualifications
Bachelors degree in Communications, English, Business, or a related field
3+ years of experience writing RFPs or proposals, preferably within transportation, logistics, government contracting, or a related service industry
Strong project management and time management skills with the ability to handle multiple deadlines simultaneously
Excellent writing, editing, and proofreading skills with attention to detail
Familiarity with proposal software or document management systems is a plus
Ability to work cross-functionally and adapt writing style to technical and non-technical audiences
Experience with government, university, or large corporate procurement processes preferred
Preferred Skills
Knowledge of public transit, shuttle operations, or transportation management services
Experience supporting bids for municipal, university, or corporate transportation contracts
Proficiency in Google Suite and Adobe Acrobat; familiarity with SharePoint or similar platforms
About WeDriveU
WeDriveU powers mobility for organizations across the United States, operating fixed route shuttles, on demand microtransit, and other passenger services that connect people to work, school, health care, and community. Our culture is safety first and people first. We invest in training, recognize great performance, and promote from within. We offer competitive pay and benefits that typically include medical, dental, vision, 401 k, paid time off, and other programs. Benefits and eligibility may vary by role and location.
EEO and Accommodations
WeDriveU is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status. If you need a reasonable accommodation for any part of the hiring process, please let us know.
Compensation details: 110000-120000 Yearly Salary
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