Job Purpose
This position is responsible for all mailroom related operations, as well as a variety of administrative duties that support the
HR Department and management team. Regular, predictable, reliable attendance, and punctuality are essential job
functions.
Essential Duties and Responsibilities
- Essential duties and other responsibilities include, but are not limited to, the following:
- Pick up and drop off the daily mail.
- Drive a company vehicle multiple times per day as needed.
- Open, date-stamp, and distribute mail and deliveries.
- Process incoming and outgoing mail and packages.
- Distribute mail to division offices and departments.
- Manage package delivery software.
- Track packages and record the arrival of mail.
- Resolve mail and package delays with couriers.
- Fold letters and year-end documents and insert them into envelopes for distribution.
- Operate mailroom machines and postage meter.
- Perform routine maintenance on office machines (changing toner, refilling paper, etc.) and call for necessary repairs.
- Maintain inventory of mailroom supplies.
- Stock, monitor, and order office supplies (stationery, mailing supplies, office machine supplies, coffee, and breakroom
- supplies, etc.).
- Place orders with vendors and manage items once delivered.
- Coordinate scheduling, setup, and cleanup of conference rooms.
- Pick up campus lunches.
- Assist with incoming calls and direct calls accordingly.
- Assist with employee event planning (setup/takedown/errands).
- Assist the HR Department with projects on an as-needed basis.
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