Accounts Payable Supervisor

Betacom • Remote, Other / Non-US, United States • 5d ago

OVERVIEW:

As an Accounts Payable Supervisor, you manage payouts and review financial transactions. In the role, you review invoices and ensure payment accuracy and timeliness. The Accounts Payable Supervisor resolves issues with vendors, processes recurring payments, oversees the review of vendor statements, prepares check runs, manages Accounts Payable inbox and trains newly hired staff members. This position also unites the bridge between the purchasing department and Accounts Payable.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Supervises the workflow of employees, creating team schedules and delegating tasks.
Monitor processes and procedures to maintain the integrity of the internal controls to prevent audit findings, such as fraud, duplicate payments, rules, and regulations.
Implement and enforce policy in a respectful and customer service-oriented manner.
Provide training and onboarding of new hires within the accounts payable department.
Reviews coding of invoices in TimberScan and manages the data entry specialist’s role.
Supervises coding and routing invoices in TimberScan and insure timely routing through the system.
Responsible for assisting with check run proposals with the assistance of the Accounting Manager, approval is sent to Vice President of Finance for approval.
Responsible for maintaining organization within the accounts payable shared mailbox.
Responsible for overseeing accounts payable transactions with vendor monthly statements.
Research and resolve invoice discrepancies and issues.
Maintains vendor files, correspond with vendors, and respond to inquiries.
Assist Accounting manager with month end close as it pertains to accounts payable and purchasing.
Provide supporting documentation as requested.
Supervise special projects by assisting accounting manager.
Year End management of 1099 distribution.
Ownership of the vendor master files and setting up vendors in Sage.
Liaison between Markets and Purchasing to insure timely review and payment of all invoices.

OTHER DUTIES:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

KNOWLEDGE, SKILLS AND ABILITIES:

General math skills.
Knowledge of generally accepted accounting principles (GAAP).
Knowledge of advanced computer skills.
Skill in courteous and professional phone communication.
Skill in professional written and oral communication.
Ability to communicate with co-workers and various business contacts in a courteous and professional manner.
Ability to handle multiple tasks in a fast paced, deadline driven environment.
Effectively communicate with people in potentially stressful situations.
Ability to consistently meet daily, weekly, and monthly deadlines.
Ability to prioritize and multitask effectively.
Ability to preserve confidential and sensitive information.

QUALIFICATIONS:

High school diploma or GED. Associate degree highly desirable or the equivalent work experience
5-7 years’ previous experience in accounts payable and/or general accounting
Excellent communication skills, both written and verbal
Attention to detail
Strong organizational skills
Ability to handle multiple tasks in a fast paced, deadline driven environment
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Proficiency in accounting system. Experience in Sage 300 system is preferred

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee must regularly work at a desktop or laptop computer. Typing and vision will be used constantly.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.