The duties listed below are an outline of the role’s responsibilities and should not be considered an all-inclusive list. As the needs of the organization change, these duties may be modified as needed.
- Monitor AR/AP and facilitate data entry processes for vendor invoices.
- Provide administrative duties as related to invoice processing.
- Prepare and review financial reports, including monthly, quarterly, and year-end statements.
- Prepare department reports for distribution (ie. accounts receivable aging report, work-in-progress reporting, invoices awaiting approval, G&A reports, etc).
- Support the accounting team to audit client billing and project ledger, in compliance with contract requirements, GAAP and company policy.
- Process accounts payable for vendor invoices and ensure accounts are up to date for assigned projects.
- Process accounts payable for subcontractor invoices, and work with accountant to ensure all applicable lien waivers are submitted and contracts and insurance requirements are in place.
- Assist with completing the monthly closing process, ensuring all client bills and project costs are posted or accrued if work is in place and of material value.
- Provide monthly updates to projects assets and rentals for insurance documentation with project team.
- Assist with project financial closeout, ensure final contract amount and closeout documentation requirements have been met as agreed to by subcontractors.
- Assist with all internal and external audit requests.
- Other activities, duties, and responsibilities as assigned.
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