As Payroll Manager, you will oversee the end-to-end payroll for all U.S. operations across the firm, ensuring timely, accurate payroll processing in full compliance with federal and state regulations and company policies. You will lead the payroll team, act as the primary liaison between Finance, HR, and third-party payroll vendors, and own payroll audits, process improvements, and reporting. You will develop and document payroll procedures, resolve escalated issues, and support system integrations and upgrades.
Organizational Responsibilities
- Manage payroll operations for all U.S.-based employees and entities
- Supervise and mentor payroll staff, ensuring efficient, compliant payroll execution
- Ensure compliance with all federal and state wage, tax, and labor regulations
- Partner with HR, Accounting, and Legal teams to maintain accurate employee and payroll data
- Review, approve, and reconcile each payroll cycle, including bonuses, retroactive pay, and off-cycle payments
- Manage payroll tax setup, filings, and registrations in all active U.S. states
- Oversee preparation and posting of payroll-related journal entries and account reconciliations
- Lead relationships with third-party payroll vendors and resolve processing issues
- Create and maintain payroll policies, procedures, and documentation to support audit readiness
- Manage internal payroll audits and support external audits as required
- Prepare and distribute payroll-related reports for leadership and other departments
- Collaborate with IT and HRIS teams to support payroll system updates, testing, and data accuracy
- Perform other duties as assigned
- Other duties as assigned.
Qualifications
- Bachelor’s degree in accounting, finance, human resources, or related field preferred
- 7+ years of progressive payroll experience, including 2+ years of payroll team supervision
- Deep understanding of U.S. payroll laws, tax regulations, and compliance requirements
- Proven ability to lead payroll processing across multiple states and complex organizational structures
- Strong technical skills, including Excel and payroll/HRIS systems (e.g., Paylocity, Deltek Vision, Microsoft Dynamics 365)
- Experience managing vendor relationships and third-party payroll services
- Certified Payroll Professional (CPP) or similar designation strongly preferred
- Exceptional analytical, communication, and leadership skills
Location and Commitments
- Overtime work may be required to ensure client projects are delivered on time
- Weekend work is rare but occasionally may be necessary
- Hybrid role based out of our Ann Arbor office
Physical Requirements & Working Conditions
- An employee must meet the physical demands described here to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions. Please note that physical requirements may vary based on client needs.
- Prolonged periods sitting at a desk and working on a computer.
- The person in this position needs to occasionally move about inside the office environment including the use of stairs.
- Ability to adjust focus, especially due to concentration on a computer screen.
- Must communicate frequently with other departments and employees both verbally and in writing.
- May need to lift and carry up to 15 pounds and/or position the body to reach items on the floor/below knee level or overhead.
About PMA
At PMA, employee well-being is a daily priority. We offer a combination of workplace options that include a PMA office location; work-from-home; or a client site. Wherever we work, we openly share knowledge as we believe that collaboration with peers improves our work product and that pursuing subject matter expertise is a lifelong endeavor.
We are committed to a culture of equity, diversity, and inclusion. We affirm and respect diverse backgrounds and opinions because we believe they yield the best solutions for our clients. We promote emotional intelligence and trust by nurturing these values within our new hires.
We encourage staff to develop rewarding, long-term careers at PMA, and we implement formal leadership development programs that help you attain your goals. At PMA, shared success is a core value. Every employee who contributes is recognized, celebrated, and rewarded. We look for self-driven candidates eager to assume responsibility and join a community of respect founded on collaboration and accountability, not titles. If you aim to transform the project management practice toward continuous improvement of project outcomes, the profession, and yourself, PMA looks forward to warmly welcoming you to our team.
We offer competitive pay and benefits, wellness programs for you and your family, and career development opportunities to advance your professional goals.
As a PMA professional, you will be empowered to make timely and effective decisions and significant daily contributions to complex facets of project delivery. Join a team that has achieved a world-class reputation in the construction industry and has been voted a “Best Place to Work.”
PMA offers competitive wages and comprehensive benefits, including medical, prescription, dental, vision, time off with pay, 401(k) with company match, life, disability, and professional development reimbursement for qualifying employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity, or gender expression), disability, national origin, or any other characteristic protected by applicable laws, regulations, and ordinances. Qualified female and minority applicants are encouraged to apply.
EOE, including persons with disabilities and veterans.
VEVRAA federal contractor.
PI276835766
