The Administrative Assistant for the Bridge Family Religion School at Temple plays a crucial role in ensuring the smooth operation of youth education programs. This position supports the administrative needs of the school, manages student registration, coordinates logistics, and serves as a key point of contact for parents and staff.
ESSENTIAL DUTIES
The following duties are not exhaustive but are meant to provide a good representation of the job. Other duties may be assigned, and responsibilities may change as needed to meet the needs of the organization and the community.
- Student Registration and Attendance:
- Oversee the registration process on the ShulCloud platform for new and returning students, update registration forms as needed, ensure timely communication with families, and troubleshoot registration issues that arise.
- Monitor class registrations and communicate with BFRS Director and Hebrew Director when classes reach full capacity.
- Coordinate with the Database Administrator to ensure records are accurately maintained while making adjustments on registrations.
- Coordinate with the Finance department on collection of outstanding tuition payments and posting scholarship awards or other adjustments.
- Manage Seattle Sunday office and accurately record Madrichim attendance.
- Purchasing and Inventory: Manage the procurement of supplies, maintain inventory levels, distribute supplies to teachers, ensure that classrooms and offices are well-stocked and organized, and monitor spending to safeguard Temple’s resources.
- Logistics Planning: Assist assistant directors and program leads with planning and coordinating logistics for various programs, including food ordering and setup, transportation arrangements, hotel reservations, and off-site space reservations.
- Teacher and Team Support:
- Coordinate with the Administration/Finance department to facilitate the onboarding process for new teachers in Temple’s employee management system, handle expense reimbursements, follow up with teachers on missing timesheets, and help troubleshoot issues with the payroll system.
- Attend all weekly and special Education Team meetings.
- Point of Contact: Serve as the primary contact for inquiries related to the religion school, providing information and assistance to parents, students, and staff.
- Administrative Support: Provide general administrative support, including scheduling meetings, preparing documents, and handling correspondence.
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