Accounts Payable Specialist- Per Diem
Manchester-CT-06040-United States
POSITION SUMMARY:
Full cycle accounts payable position includes: batching, entering, and taking ownership over the payables process. Produce all accounts payable reports. Review and maintain an accurate vendor file dictionary. Analyzing, researching, and posting invoices timely and accurately for eventual payment. Provide payment status per high volume of internal and external calls as well as internal emails inquiries. Resolving discrepancies between invoice and related purchase order. Auditing the AP invoices for mathematical accuracy and verifying the purchase orders to the shipments. Timely resolution of all credit holds on the day they are known. Assessing check requests received for accuracy, prompt payment and slotting into payment schedule. Process the weekly cash run. Maintaining accurate vendor paid files and other records for eventual need to research and for yearend audit testing. Perform special projects as assigned and assist Accounting & Budget with vendor and other Accounts Payable questions to close the books each month.
EDUCATION/CERTIFICATION
- High School Diploma or equivalent required.
- Associates Degree preferred.
EXPERIENCE
- Candidates must have at least 2 years of full cycle accounts payable experience.
COMPETENCIES
- Good organizational skills with the ability to handle high volume and multiple tasks.
- Analytical and multi-tasking skills, Proficient with Excel and Microsoft Office Suites, Ten Key Calculator.
- Energetic, self-motivated team player with exceptional communication (good phone skills).
- Must be comfortable working with all levels of management and the ability to defuse an upset vendor.
ESSENTIAL DUTIES and RESPONSIBILITIES:
Disclaimer: Job descriptions are not intended, nor should they be construed to be, exhaustive lists of all responsibilities, skills, efforts or working conditions associated with the job. They are intended to be accurate reflections of the principal duties and responsibilities of this position. These responsibilities and competencies listed below may change from time to time.
Job-Specific Competency
1. Prioritize and manages vendors: this includes identifying ECHN priority vendors, scheduling payments, and managing cash on a daily basis.
2. Produce and Analyze Accounts Payable reports to determine and identify vendor needs, opportunities for improvements, and changes/edits to the vendor dictionaries.
3. Process purchase order and non-purchase order invoices for payment, including input to Meditech
4. Ensure account coding is correct, invoices are approved and accurately reflect payment amount due to include reconcile, transfer and post daily batches.
5. Manage high volume of internal as well as external vendor calls to include return and maintain phone logs with standard resolution codes as directed by protocol & processing standards.
6. Identify, monitor, submit and or communicate problem invoices to purchasing agents or department heads by providing the open items report, make required copies, submit via inter-office mail or communicate by email/phone.
7. Immediately address and resolve all credit hold issues with assigned purchasing agent and/or relevant internal department head.
8. Maintain, update and reconcile weekly excel and exception reports.
9. Process vendor set up forms, bank corrections and assist in duplicate vendor clean up
10. Ensure 1099 vendor are properly set up and that 1099's accurately reflect amounts paid to vendors
11. Research and resolving various vendor and department payment issues
12. Match and mail checks to invoice remit to addresses or special mailing instructions
13. Request stop payments and or copies of cancel checks.
14. Maintain accounts payable files and records
15. Perform other duties as assigned by Manager
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