ABOUT SINAI HEALTH SYSTEM:
Sinai Health System is comprised of Mount Sinai Hospital, Holy Cross Hospital, Schwab Rehabilitation Hospital, Sinai Children’s Hospital, Sinai Community Institute, Sinai Medical Group, and Sinai Urban Health Institute.
The entities of Sinai Health System collectively deliver a full range of quality inpatient and outpatient services, as well as a large number of innovative, community-based health, research and social service programs. We focus our collective depth of expertise and passion to improve the health of the 1.5 million people who live in our diverse service area.
With our team of dedicated caregivers (including finance team), Sinai Health System is committed to building stronger, healthier communities.
GENERAL SUMMARY/BASIC PURPOSE OF JOB:
The Accounts Payable Coordinator is responsible for maintaining the Accounts Payable aging system, disbursement process, expense related items that flow through Payables, and the vendor Masterfile.
REPORTING RELATIONSHIPS:
· Reports to: Accounts Payable Manager
· Provides supervision to: none
ESSENTIAL FUNCTIONS AND DUTIES:
· Prepare A/P Aging for review
· Ensure all invoices for assigned vendors are coded to the appropriate general ledger accounts/departments in accordance with Accounts Payable and Spend policies.
· Responsible for reviewing employee expense reports for compliance with employee reimbursement and spend policies. Enters requests in the system
· Revies EDI batches to resolve interface issues between Materials management and Accounts Payable modules
· Responsible for the timely and accurate resolution of any vendor related payables issues or phone calls.
· Resolve vendor disputes and ensure the proper routing of invoices through Accounts Payable by working with A/P clerks, buyers, and site personnel.
· Assists with weekly check run
· Responsible for ensuring positive pay files are uploaded to the banks
· Resolve any positive pay exceptions received from the bank
· Assist with AP Accrual Process
· Assist with month-end and year-end close processes.
· Assist with external audits and regulatory agencies to ensure compliance.
· Assist with special projects and performs other related duties as assigned .
JOB REQUIREMENTS:
· Bachelor in Accounting, business administration, or related field
· Working knowledge of accounting principals
· Previous customer service experience
· Ability to analyze and summarize robust amount of data
· Ability to manage, organize, prioritize, multi-task and adapt to changing priorities
· Previous experience in a fast-paced, continually changing/growing environment
· Strong organizational, and planning skills
· Ability to prioritize and multi-task in a fast paced work environment
· Attention to detail and committed to ensure integrity of deliverables
· Excellent verbal and written communications skills
· Strong knowledge of Microsoft Excel required
· Willingness and eagerness to learn and take on new tasks
SKILLS & ABILITIES:
Self-Starter
· Dependable to consistently deliver accurate and timely results
· Excellent time management skills to meet deadlines and multitask
· Constantly looking for process improvement opportunities
· Problem solves as challenges arise
Strong communication and customer service skills
· Action-oriented and eager to embrace opportunities and challenges with a sense of urgency and enthusiasm
· Communicate progress and setbacks in order for management to handle processes accordingly
· Provide support and guidance to non-accounting staff in a ma
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