Advance Your Career at Planstin
Located in Southern Utah, Planstin is at the forefront of benefits administration and business services. We simplify health insurance for employers and individuals, emphasizing cost-effectiveness and excellent service in a complex market. As our company grows, we're looking for talented individuals eager to progress in their careers.
About the role
Planstin Administration is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and operational support to the Director of Operations. This role requires an individual with exceptional communication skills, a strong ability to anticipate needs, and a proven track record of managing multiple priorities. The Executive Assistant will play a vital role in ensuring the overall success of the Operations department.
What you"ll do
·Administrative Support:
oManage calendars, including scheduling meetings, appointments, and travel arrangements.
oPrepare and edit correspondence, presentations, reports, and other documents for internal and external audiences.
oOrganize and maintain confidential files and records, ensuring easy retrieval and adherence to data privacy protocols.
oProcess expense reports and manage invoices in a timely and accurate manner.
oHandle incoming communications (phone, email) with professionalism and discretion, filtering and prioritizing as needed.
·Operational Support:
oAssist the Director of Operations in preparing meetings, including compiling agendas, preparing pre-reading materials, and taking accurate minutes.
oSupport Claims Manager with duties such as scanning and electronic filing.
oTrack and follow up on action items from meetings, ensuring deadlines are met and stakeholders are informed.
oConduct research and gather information to support operational initiatives and decision-making.
oAssist with special projects as assigned by the Director of Operations, including project coordination, data analysis, and report generation.
oCollaborate with other departments to facilitate communication and streamline processes.
oSupport the Director in managing departmental budgets and resource allocation.
oManage the lobby of Planstin and receive all incoming visitors and vendors.
oAssist the HR department with monthly town hall meetings with setup and clean up.
·Communication & Collaboration:
oAct as a primary point of contact for internal and external stakeholders, representing the Director professionally and effectively.
oFoster positive relationships with team members across all departments.
oCommunicate effectively and proactively, anticipating needs and providing timely updates.
Qualifications
- Bachelor"s degree preferred.
- Minimum of 2 years of experience as an Executive Assistant supporting a senior-level executive, preferably within a fast-paced corporate environment.
- Exceptional organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with project management tools (e.g., Asana, Jira) is a plus.
- Excellent written and verbal communication skills, with a keen eye for detail and accuracy.
- Strong interpersonal skills and the ability to build rapport and trust with diverse individuals.
- Demonstrated ability to exercise discretion, maintain confidentiality, and handle sensitive information with integrity.
- Proactive and resourceful with a strong problem-solving aptitude.
- Ability to work independently with minimal supervision and as part of a team.
- Flexibility and adaptability to changing priorities and deadlines.
·
Planstin"s Employee Benefits:
- 12 paid holidays plus 3 weeks of paid time off to balance work and life.
- Comprehensive insurance coverage including health, dental, vision, and accident plans tailored for your well-being.
- Invest in your future with a 401k plan backed by a solid 4% match from us.
- Enjoy the simplicity of weekly paychecks along with the perk of free snacks and regular lunches available onsite.
- Take your career to new heights with our dedicated training programs and a team environment that's all about support and growth.
- Build strong connections with colleagues at our frequent, fun team-building events.
The pay range for this role is:20 - 25 USD per hour(St. George)
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