About ZRG:
For 25+ years, ZRG has been helping our clients move forward in their industries and our candidates move forward in their careers. We started as a boutique retained executive search firm with a handful of talent professionals. Today, we are a global talent advisory firm, providing people solutions for our clients" most complex talent issues. Our core offerings include revolutionary, data-based, executive search focusing on senior leadership around the world. Our suite of on-demand talent offerings helps backfill open roles and address project-based work with specialized talent. Our consulting and advisory solutions focus on key issues like culture, strategic alignment, coaching, and sales optimization.
Leveraging our global platform of over 500 teammates with a tech-powered solution kit, ZRG is a leading talent advisory firm for leading-edge clients.
We offer a broad scope of consulting services alongside our core search offerings. The methodologies developed by our Walking The Talk group, including the revolutionary Taylor Assessment, can make culture your superpower. The consultants in our Brimstone group will help optimize and onboard world-class leadership. We provide on-demand talent solutions whether your need is increased bandwidth at crunch time or a steady hand on the wheel during an ongoing leadership search. We are leading the way with embedded recruiting, letting you scale up your business without unnecessary overhead.
We are natively global in our reach with practitioners and entire divisions working around the world in the UK, Europe, the Middle East/North Africa, Australia, the Asia Pacific, and North and South America. Our team collaborates across geographic boundaries and industry verticals to bring you multiple solutions.
Role Summary
As an Executive Assistant at ZRG, you will provide high-level administrative support to the Managing Director(s) and senior leadership, ensuring seamless operations and exceptional service delivery to clients and stakeholders. You are a proactive, detail-oriented professional who excels in a fast-paced, client-driven environment and thrives on building strong relationships while managing complex priorities.
Key Responsibilities
- Calendar and Scheduling Management: Manage complex calendars for senior executives, coordinating internal and external meetings, client engagements, and travel arrangements with precision. Account for time zones, competing priorities, and last-minute changes.
- Administrative Support: Prepare, proofread, and organize professional documents, including proposals, contracts, reports, and presentations. Ensure all materials meet [Company Name]'s high standards for accuracy and branding.
- Project Coordination: Support multiple projects by tracking deliverables, managing timelines, and ensuring tasks are completed on time. Maintain organized files and documentation per company procedures.
- Communication Liaison: Serve as a primary point of contact for internal teams, clients, and candidates, facilitating clear and professional communication. Handle sensitive correspondence with discretion and responsiveness.
- Technology Utilization: Leverage tools such as Salesforce, Microsoft Office (Word, Outlook, Excel, PowerPoint), and virtual conferencing platforms to manage workflows and engagements. Update systems accurately and adopt new technologies as introduced.
- Stakeholder Collaboration: Work closely with departments such as Client Services, Accounting, and Marketing to support executive initiatives and client deliverables. Anticipate leadership needs and proactively address them.
- Relationship Management: Build and maintain strong relationships with internal colleagues and external stakeholders, ensuring a positive and professional experience throughout all interactions.
- Problem Resolution: Independently resolve scheduling conflicts, administrative blockers, and other challenges, exercising sound judgment and minimal supervision.
Qualifications
- Bachelor's degree or equivalent professional experience.
- 5+ years of experience in an executive assistant, administrative, or project coordination role supporting senior management in a client-driven environment.
- Advanced proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint), virtual conferencing systems, and databases. Comfortable adopting new technologies.
- Exceptional organizational skills with a proven ability to manage multiple priorities and meet tight deadlines in a fast-paced setting.
- Strong interpersonal and communication skills, with a commitment to fostering a collaborative team culture and building relationships with colleagues and clients.
- Demonstrated ability to work independently, resolve issues proactively, and anticipate leadership needs with minimal direction.
- High level of discretion and professionalism when handling sensitive information.
Preferred Qualifications
- Bachelor's degree in business administration or a related field.
- Experience in the professional services industry, particularly in human resources or strategy-related roles.
- Familiarity with Salesforce, SharePoint, or similar platforms.
- 7+ years of experience supporting senior executives in a dynamic organization.
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