About Westwin Elements Inc

Westwin Elements is at the forefront of building a secure and sustainable nickel supply chain for the United States. As part of our team, you will play a pivotal role in a historic project, contributing to the growth of domestic refining capacity and supporting the clean energy transition.

Key Responsibilities:

· Provide comprehensive administrative support to the Executive, managing calendars, scheduling meetings, and coordinating logistics with precision and discretion.

· Take clear, organized, and timely meeting minutes and action items; follow up as needed.

· Implement and maintain organizational systems to streamline communication, scheduling, and priorities.

· Act as a gatekeeper and liaison between the Executive and internal/external stakeholders.

· Manage personal and professional tasks including booking appointments, handling errands, coordinating travel, and managing coffee and meal orders when needed.

· Ensure the Executive is well-prepared and on time for meetings, calls, and events.

· Proactively anticipate the Executive's needs and resolve challenges with minimal direction.

· Maintain confidentiality and exercise sound judgment at all times.

· Handle light project management and follow-through to keep initiatives on track.

· Keep the Executive focused, on-task, and grounded during high-pressure situations.

Skills & Qualifications:

· 3+ years of experience as an Executive Assistant, preferably supporting a C-level executive.

· Proven ability to thrive in fast-paced, high-growth, or chaotic environments.

· Strong organizational and time management skills with a high attention to detail.

· High emotional intelligence and discretion, especially with sensitive matters.

· Excellent written and verbal communication skills.

· Strong adaptability skills to understand and work with a range of departments.

· Ability to multitask without losing track of details.

· Resourceful, proactive, and unafraid to take on both high-level and hands-on tasks.

· A “no task is too small” mindset, combined with executive-level professionalism and judgment.

· Willing to work weekends and travel when required.

The pay range for this role is:
60,000 - 70,000 USD per year(OKC HQ)

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Westwin Elements Inc

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