HR Lead – Leaves and Benefits
Human Resources Department (HRD) – Washington State Bar Association (WSBA)

Salary Range: $70,936.51 to $70,936.51 + Washington State Employee Benefits and Retirement
FLSA: Full-time, Non-Exempt
Work Location: Hybrid within Washington State

The WSBA's mission is to serve the public and the members of the Bar, to ensure the integrity of the legal profession, and to champion justice.

Purpose and Position Summary:

The HR Lead – Leaves and Benefits (“HR Lead”) is a member of the WSBA Human Resources team. Under the direction of the HR Director, this position leads and supports specific functions of the HR department, including benefits, leave, records management, and aspects of the employee life cycle including recognition and back up for other departmental generalist duties. This position assists with ensuring compliance with HR policies and procedures, HRIS system accuracy of personnel information, and support for WSBA employees.

Primary Job Duties and Responsibilities:

Leave Administration:

Process and administer all leave-of-absence requests including medical, personal, disability, and FMLA. Track WA PFML leaves and claims
Use ADP TAM (Total Absence Management) module to administer and track leaves
Effectively interprets FMLA, WA PFML, and ADA implications as they relate to leaves of absences and disabilities
Assist employees with inquires and options related to leave requests, communicate with Managers and assist with time and attendance entries as appropriate
Partner with HR Team members on workplace accommodations, temporary staffing, and other needs related to an employee’s leave or return to work
Oversee sick leave donation program
Assist with company-wide communications regarding leave updates, training, and reminders
Audit bi-weekly timecards for completion prior to Payroll processing

Benefits Administration:

Assist with the administration of all benefits programs, including medical, dental, life, and LTD Insurance, which includes:
- Enter and ensure the accuracy of all benefits selections and eligibility for new employees and any changes for existing employees in the HCA system (Benefits 24/7).
- Enter all health benefits terminations for separating employees into the HCA system as they occur.
- Assist employees and respond to inquiries about benefits issues, plan changes, and status changes
- Audit monthly invoices from HCA to ensure all changes are accurately charged
- Educating staff, communicating changes, maintaining records, and other benefit related actions
Plan and administer annual Open Enrollment period and administer Special Open Enrollments
- Preparation and distribution of materials, conduct meetings to communicate changes to employees, communicate with benefits provider (HCA), and process changes within deadlines.
Fringe benefits – administer the following programs and support staff with questions
- Transportation benefits - tracking and maintaining ORCA cards and staff parking passes
- Meal credits – administer company corporate food delivery account
- Remote work allowances – internet, cell phone, and home office set up
Maintain and update employee personnel, payroll, and benefits records in HRIS systems and WSBA files
Partner with HR Team members on DRS retirement plan enrollments and changes
Retirement - Coordinate life cycle changes (onboarding through offboarding) to retirement plans with the DRS (e.g., PERS, DCP)

Recognition and Training Programs:

Recognition
- Administer WSBAs recognition program
- Purchasing awards, tracking and providing budget updates
Training
- In conjunction with the HR Director, provide org-wide training on leaves and benefits
- Registering staff in training modules upon request

Data and Records Management:

Run and analyze monthly reports in ADP
Assist with management of WSBA HR files, which includes:
- Employee personnel files (active and archived), employee records, including I-9 verifications and service anniversaries, and updating WSBA organization charts
- Maintain employee hire, promotion, and termination rosters
- Assist with tracking, due date compliance, and maintenance filing of employee documentation in employee and payroll files
- Respond to external verification of employment requests
- Maintain intranet (BLINK) and internet (WSBA.org) webpages with HR related content and maintain a public HR folder for general access by WSBA staff
Monitor and respond to inquiries in the HR inbox, triaging issues and partnering with HR team members as appropriate
Org wide communications – weekly HR newsletter

Back-up HR duties:

Provide full backup HR generalist duties for teammates including but not limited to recruiting, employee life cycle administration, and performance review management.

Other duties:

Perform other duties as assigned, including special projects as assigned by the HR Director

Education Required:

Bachelor’s degree in human resources or equivalent experience

Education Preferred:

PHR or SPHR Certification

Experience Required:

Minimum of 5 or more years of experience performing HR Generalist work (HR Degree may substitute for two years of experience)

Experience Preferred:

Experience working in a nonprofit, government, or legal environment.
Experience with ADP, HCA, DRS, and various HR database platforms.
Experience administering public government benefits programs.

Competencies (Skills/Abilities) Required:

Strong organizational skills
Excellent oral and written communication skills
Ability to work under time constraints, meet deadlines and ensure accuracy of work
High degree of proficiency in current Microsoft Office applications using Windows, with an aptitude and willingness to learn new technology
Ability to learn and use internal and external HRIS systems
Understands and applies fundamental concepts and principles of HR as a professional discipline and/or technical specialty to the position
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
Effectively manages time and resources in order to maintain, improve, and address needs of client groups
Demonstrates ability to diagnose problems, identify and communicate processes, and offer potential solutions to internal and external clients
Knowledge of WA State and Federal laws, and Human Resource practices
Confidentiality, tact, judgment and discretion
Ability to audit and maintain administrative and personnel files
Enthusiastic about helping to foster a culture of inclusion, with a commitment to diversity, equity, and inclusion.

Working Conditions:

This is a hybrid position and must be flexible to work in office or travel within WA state as deemed necessary, or as required. This position may also have the option to work in-office. The WSBA office is everyone’s primary location while working for the WSBA regardless of where staff may reside within Washington. WSBA does not offer fully remote positions and reserves the right to require employees to work in-person and on-site at the WSBA headquarters or at any worksite necessary to fulfill job duties. For hybrid work, must have an adequate home/work environment and internet access, for performing work of a highly sensitive and confidential nature. Staff are required to use a personal mobile device for multifactor authentication.

Employment with the Washington State Bar Association mandates that WSBA Staff must reside within the State of Washington at the time of hire, and during active employment status.

The essential functions of the job that must be performed, with or without a reasonable accommodation: This position must be able to regularly work five days per week in an office type environment (remote or in office), possess the ability to primarily sit/stand and use a computer, and lift/push/pull items weighing up to 25 pounds. Must be able to operate a computer keyboard, and other standard office equipment (e.g., printer/scanner/fax/telephone). This position must be able to read, write, and speak with others in English.

WSBA Benefits Include:

State of Washington Retirement system (DRS/PERS), including an optional Deferred Compensation Plan (DRS/DCP).
Medical benefits (including Rx) through the WA Healthcare Authority, with WSBA paying a majority of the premium cost.
100% paid premiums for employee Dental and Vision
Long-Term Disability and Life Insurance Plans
Generous Paid Time Off Benefits (sick, vacation, holiday, float, emergency leave)
Transportation incentives, *based on primary work selection requirements.
Allowance to set up a home office, *based on a primary remote work selection.
Free Employee Assistance Program, and National Employee Discount Program
You will be working with a team of supportive, collaborative, creative, and dedicated colleagues driven to accomplish WSBA’s Mission
A company culture that truly focuses on a quality work and life balance for its staff through our 4 Pillars:1) Excellence (Mission-driven results), 2) Unity (Team-driven results), 3) Integrity (Value-driven results), and 4 JOY! (People-driven culture).

For consideration and to apply interested and qualified candidates must apply online and submit the following required materials: both a comprehensive professional cover letter and resume. Applications submitted without a cover letter can be considered incomplete.

WSBA Staff must be authorized to work in the United States on a permanent basis, upon hire. This position is not eligible for Sponsorship.

WSBA administers pre-employment background screening upon a contingent verbal offer, and prior to hire.

The WSBA is subject to Washington State Court Rules General Rule (GR) 12.4, which specifies the Bar’s responsibility and process to provide public access to Bar records.

The Washington State Bar Association (WSBA) operates under the delegated authority of the Washington Supreme Court and exercises a governmental function authorized by the Washington Supreme Court to license and regulate the state’s nearly 40,000 legal professionals, including lawyers, limited practice officers, and limited license legal technicians. The WSBA both regulates legal professionals under the authority of the Court and serves its members as a professional association — all without public funding. The WSBA administers the bar admission process, including the bar exam; provides record-keeping and licensing functions; administers the lawyer discipline system. and provides continuing legal education for legal professionals, in addition to numerous other educational and member-service activities.

The WSBA is committed to fostering a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

The statements contained in this job announcement are not necessarily all-inclusive; additional duties may be assigned, and requirements may vary from time to time.

Washington State Bar Association (WSBA) Compensation Philosophy and Compensation Grid

Compensation details: 70936.51-70936.51 Yearly Salary

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Washington State Bar Association.

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HR Lead - Leaves and Benefits