VARIETY THE CHILDREN'S CHARITY OF ST. LOUIS

Grants Administrator – Full Time

Are you a detail-driven strategist who thrives at the intersection of storytelling and structure? Do you enjoy translating impact into compelling proposals while ensuring every grant is tracked, managed, and stewarded with excellence?

Variety the Children’s Charity of St. Louis (Variety) is seeking a Grants Administrator to play a key role in advancing funding that fuels life-changing programs for local children with disabilities.

This position is ideal for a highly organized, mission-driven professional who understands that strong grant work is both art and discipline — from prospect research and proposal development to compliance, reporting, and financial oversight.

At Variety, we serve as a catalyst for transformative change, providing critical medical equipment, therapies, and innovative recreation and performing arts programs. The Grants Administrator helps secure and steward the funding that makes this impact possible. If you are passionate about making the impossible possible and helping shape a world where children’s potential knows no bounds, we invite you to apply.

Position Overview

The Grants Administrator leads the full lifecycle of foundation, corporate, and government grants. This role partners closely with program and finance teams to ensure proposals are compelling, budgets are accurate, deadlines are met, and funding is stewarded responsibly.

Key Responsibilities

Manage the full lifecycle of foundation, corporate, and government grants, ensuring timely submission, accurate documentation, and full compliance.
Develop and maintain a comprehensive grants calendar and internal tracking systems to monitor deadlines, requirements, and restrictions.
Prepare and submit grant proposals, applications, and reports in accordance with funder guidelines.
Monitor grant agreements to ensure compliance with all terms, conditions, and reporting obligations.
Track and reconcile grant revenue and expenses in partnership with finance to ensure proper allocation and documentation of funds.
Coordinate Eastern Region Alliance (SB40) funding, including applications, invoicing, reporting, and audit-ready documentation.
Partner with program teams to collect required data, outcomes, and supporting materials for reporting.
Research and pursue new grant opportunities aligned with organizational priorities.
Cultivate and steward relationships with funders and grant partners
Maintain complete, accurate, and audit-ready grant records within the donor database and internal systems.

Qualifications

Required

Bachelor’s degree
Minimum 3-5 years of nonprofit grant writing and/or grant management experience
Demonstrated knowledge of grant strategy, compliance, and best practices
Exceptional writing, editing, and project management skills
Strong organizational skills with the ability to manage multiple deadlines independently
Proficiency in Microsoft Office

Preferred

Master’s degree or CFRE credential
Experience managing government funding, including SB40 or similar programs
Proven track record securing and/or managing five- and six-figure grants
Experience with Blackbaud Raiser’s Edge or similar donor database
Budget development and financial reporting experience

Schedule & Location

This is a full-time (40 hours/week), primarily on-site position based at Variety’s office in Westport Plaza in St. Louis, Missouri. Standard hours are Monday through Friday, with occasional evenings or weekends as needed.

If you are energized by mission-driven work and believe strong grants fuel transformational impact, we invite you to apply and help expand what’s possible for children in our community.

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Variety the Children's Charity of St. Louis

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Grants Administrator