Position Summary:

The Human Resources Coordinator is responsible for assisting the Human Resources (HR) function within the company including employee administration, management of personnel records, compliance with laws and regulations, interview scheduling, new hire administration and other duties as assigned to support human resources.

Duties and Responsibilities:

Oversee all aspects of the new hire onboarding process to ensure a seamless transition for employees. This includes maintaining and updating the new hire spreadsheet with accurate information, creating new hire profiles in ADP, and distributing onboarding links. You will also provide essential details about orientation to help new employees prepare for their first day
Set up and assign engaging and informative orientation sessions to introduce new hires to company policies, culture, and expectations. Ensure that all required onboarding tasks, such as paperwork completion and training modules, are finished before the employee's official start date
Accurately collect, review, and verify I-9 documentation in compliance with federal regulations. Ensure that all new employees complete this process within the designated timeframe, maintaining compliance with company and legal requirements
Assist with a variety of HR tasks, including maintaining employee records, responding to inquiries from employees and managers, and supporting HR-related projects as needed.
Help maintain efficiency within the department by managing documentation, organizing files, and assisting in compliance audits
Coordinate and conduct stay surveys and check-in meetings with newly hired employees and managers; identify and raise issues with the HR Manager as needed
Coordinate preemployment screenings
Coordinate annual performance review processes for assigned groups including: monitor reviews and distribute materials as needed; help managers with evaluation systems training and issues
Assist with administrative tasks aimed at improving departmental processes and support special projects as needed
Provide administrative support for benefits programs (such as life, health, vision, dental) and leave of absences, utilizing HR Information Systems (HRIS), and support HR staff with special projects
Support the recruitment/hiring process by performing background checks, scheduling drug screens, coordinate onboarding process and assisting in issuing employment contracts etc.
Responding to internal and external HR related inquiries or requests
Produce and submit reports on general HR activity
Assisting the Human Resources Manager with implementation of policies and HR processes
Assisting with the development of an employee-oriented Company culture that emphasizes quality, continuous improvement, and high performance
Reconciles monthly benefits statements
Interprets and explains human resource policies, procedures, laws, standards, or regulations
Attends seminars, active participation in professional societies; reads trade publications to stay current with HR related laws and activities
Supports functional areas of Human Resources including recruitment and employment, employment records, benefits administration, and general administration
Travel periodically, but not on a regular or monthly basis, to remote offices, scheduled career fairs, conferences, and other trips as required or assigned
Other projects and responsibilities may be added at the company’s discretion.

Special Knowledge, skills and abilities:

Prior experience with Linked-In and other forms of technology used for recruitment.
Strong ability to use MS Office, databases and HRIS Systems
Outstanding communication and interpersonal skills
Ability to handle data with confidentiality
Ability to accurately manage HR processes, maintain records, and ensure compliance with company policies
Proven ability to prioritize tasks, manage multiple deadlines, and support a fast-paced HR environment
Self-motivated, able to work independently, and thrive in a dynamic environment.
Comfortable using HR software, including ADP, Microsoft Office Suite, and other HRIS platforms

Education and Experience:

Bachelor's degree in human resources or related field and/or equivalent experience or working towards
Minimum one (1) year, supporting HR functions in a professional office environment preferred

License and Certification:

PHR/SPHR/SHRM-CP Certificate a preferred
Required to obtain an HR certificate when eligible.

Work Environment:

PEC values a healthy work environment, and we focus on working efficiently and collaboratively to ensure quality and productive work as well as quality time away from the office. The work environment is business casual, friendly, respectful, and team oriented with daily peer interactions regarding work progress, client needs and project-specific technical issues. We strive to create an enjoyable work environment with support and opportunities for positive career growth. Much of the work will be conducted within an office setting with frequent sitting, reaching and manipulation of objects, tools and/or controls. The position requires mobility. Duties involved require moving materials that weigh up to 10 pounds on a regular basis and up to 25 pounds on an occasional basis. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, mouse, calculator and similar machines. At times, bending, reaching, standing, and walking may be required.

Supervisory Responsibilities (if there are no supervisor responsibilities, put N/A):

PEC is an AA/EEO/Veteran/Disabled employer.

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