Administrative Assistant

MA Community-Based Services

Job description
Mount Prospect Academy is looking for a team player in Marlborough, MA that will be excited to provide administrative support to the team. The ideal candidate will be self-motivated, possess an attention to detail, work well as a team member, and have the ability to work independently with minimal direction. The candidate will not only provide support to the Administrative Team but will be energetic, positive, flexible, organized, professional, personable, and enjoy helping others.

*This is a FT position. Position is in-office, no remote work. *

Job duties include but are not limited to:

Complete data entry of all referrals and intakes for incoming clients
Maintain accurate and timely census data
Collect and maintain data related to case notes, service hours tracking, client placement history, demographics, and referrals
Review internal files for regulatory compliance and quality assurance, archive closed files as needed
Order and maintain sufficient inventory of office supplies and marketing materials
Attend weekly staff meetings and administrative meetings as requested; prepare and/or distribute meeting agendas and minutes
General administrative duties including but not limited to: scanning, printing, faxing, uploading and mailing documentation
Work with our (off-site) IT service to resolve technology problems that affect office productivity
Complete other tasks as requested by supervisor or administrative team

Job Requirements

Associate degree preferred
Experience working in a professional office environment providing administrative support to a variety of staff, preferably in the human services field
Must be proficient with Office 365 (Microsoft Word, Excel, SharePoint, Outlook), and have the ability to learn and master in-house software systems
Position required background check, and other record checks

EEO employer
https://www.mountprospectacademy.org/ma-community-based

Compensation details: 18-20

PIe4c2e699496b-37437-38526087

Mount Prospect Academy

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