Description:

Job Title: Sr Procurement Manager

Reports to: Deputy Director of Finance & Accounting

Job Summary:

The Senior Purchasing Manager will oversee and manage the procurement activities for the Housing Authority in Long Branch, NJ. This individual will be responsible for ensuring the effective and efficient acquisition of goods and services in compliance with federal, state, and local regulations. The Senior Purchasing Manager will lead the procurement team, supervise the Procurement Manager, and play a pivotal role in upholding the Housing Authority's mission of providing quality affordable housing while adhering to budget and regulatory constraints. Familiarity with Housing Authority processes and federal procurement regulations is essential.

Key Responsibilities:

Procurement Oversight & Strategy:
- Develop and implement procurement strategies that align with the Housing Authority's objectives, ensuring cost-effective purchasing of goods and services.
- Supervise and mentor the Procurement Manager to ensure efficient and effective day-to-day procurement operations.
- Collaborate with department heads to understand their procurement needs and provide guidance on sourcing, pricing, and vendor selection.
Regulatory Compliance & Federal Guidelines:
- Ensure that all procurement activities adhere to federal, state, and local regulations, particularly those governing Housing Authorities.
- Stay current on federal procurement regulations, including HUD guidelines and other public housing requirements, ensuring full compliance in all purchasing activities.
- Prepare and submit reports required for federal compliance, audits, and internal reviews.
Vendor Management & Contract Negotiation:
- Negotiate contracts and agreements with vendors, ensuring the Housing Authority receives quality goods and services at competitive prices.
- Develop and maintain positive relationships with suppliers and contractors to ensure reliable, timely, and cost-effective procurement.
- Monitor vendor performance and manage vendor disputes or issues as they arise.
Budget Management:
- Work closely with the Finance Department to ensure procurement activities stay within budget and align with the overall financial goals of the Housing Authority.
- Track and report on procurement expenditures, ensuring that spending aligns with budget forecasts.
Team Leadership & Development:
- Supervise the Procurement Manager, providing leadership, guidance, and performance evaluations.
- Lead and support the procurement team, ensuring high levels of efficiency, professional development, and adherence to best practices.
Reporting & Documentation:
- Maintain accurate records of procurement activities, including vendor contracts, purchasing orders, and compliance documentation.
- Provide regular updates and detailed reports to senior management on procurement status, savings, vendor performance, and compliance issues.
Process Improvement & Risk Management:
- Evaluate and refine procurement processes to drive efficiency and cost savings.
- Identify and mitigate risks associated with procurement, including supply chain disruptions, regulatory violations, and vendor issues.

Required Qualifications:

Education & Experience:
- Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or a related field.
- Minimum of 7 years of experience in procurement or purchasing, with at least 3 years in a senior role overseeing procurement operations, preferably in a Housing Authority or public sector environment.
- Strong understanding of federal procurement regulations, particularly HUD and Housing Authority guidelines.
Skills & Abilities:
- Expertise in procurement processes, contract negotiation, and vendor management.
- Strong knowledge of federal, state, and local regulations governing public procurement.
- Proven leadership experience, with the ability to manage and mentor a team.
- Exceptional analytical and problem-solving skills, with attention to detail.
- Strong organizational, communication, and interpersonal skills.

Preferred Qualifications:

Certification in procurement or purchasing.
Experience with affordable housing or public housing programs.
Knowledge of government contracting and bid processes.
Familiarity with enterprise resource planning (ERP) systems or procurement software.

Working Conditions:

Full-time position.
Located in Long Branch, NJ.
Typical office hours, with flexibility to accommodate procurement deadlines and project needs.

Compensation:

Competitive salary based on experience.
Comprehensive benefits package, including health insurance, retirement plan, and paid time off.

Physical Requirements: N/A

Requirements:

PI266a049d6007-37437-38534376

HOUSING AUTHORITY OF THE CITY OF LONG BRANCH

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